Inpatient Clinical Secretary

Nottinghamshire Healthcare NHS Foundation Trust; Greater London; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading healthcare provider in Greater London seeks a motivated individual for a varied role involving coordination of ward meetings and documentation management. The ideal candidate will possess strong communication skills and relevant qualifications, including RSA/OCR Level 3 in Typing/Text Processing. This position is essential for supporting patient care and requires effective teamwork in a busy environment.

Qualifications

• Significant experience in a similar role to consultant/senior management level.
• Previous working experience of minute/note taking.

Responsibilities

• Coordinate and attend ward round and meetings, taking accurate minutes.
• Maintain an effective filing system for patients' records.

Skills

Effective written communication

Effective verbal communication

Effective electronic communication

Education

RSA/OCR Level 3 in Typing/Text Processing

Good general education to GCSE level

Relevant qualification in Microsoft Office

Tools

Microsoft Office

RIO

Job description

Detailed job description and main responsibilities

You will be required to coordinate and attend ward round and other regular ward meetings taking accurate minutes, maintain an effective filing system for patients' records and documentation and ensure that data is input onto the Rio patient information system for patients on the ward.

It is essential that you have RSA/OCR Level 3 in typing or text processing or equivalent qualification or experience, along with a qualification or working knowledge of Microsoft Office.

This is a varied and demanding role and will suit someone who is motivated and conscientious with a flexible approach to work and who enjoys the challenge of working in a busy area and being part of a team.

Please note that this post does not meet the pay level required for a Skilled worker visa.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Person specification

Knowledge

Desirable criteria

• Understanding of medical terminology
• Understanding of the Data Protection and maintaining strict confidentiality.

Qualifications

Essential criteria

• RSA/OCR Level 3 in Typing/Text Processing or equivalent qualification/experience.
• Good general education to GCSE level or equivalent.
• Relevant qualification or working knowledge of Microsoft Office including:- Word/Power-point/Excel/E-mail

Desirable criteria

• NVQ Level 3 in Business Administration or equivalent
• Audio typing qualification or relevant experience

Experience

Essential criteria

• Significant experience in a recent similar role to consultant/senior management level
• Previous working experience of minute/note taking.

Desirable criteria

• Ability to deal with various NHS staff and multi-disciplinary professionals and maintain a high level of customer care
• Knowledge and understanding of the NHS
• Experience of NHS Bespoke IT systems, RIO, Choose & Book

Skills

Essential criteria

• Effective written/verbal/electronic communication skills.
• To demonstrate through application form the ability to work on own initiative and experience of working without supervision, including working under pressure, a flexible attitude and the ability to work as part of a team.

Desirable criteria

• Knowledge of medical terminology

Values and Behaviours

Essential criteria

• All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
• All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Additional Information

• We reserve the right to close the post early once we have received a sufficient number of applicants.
• The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
• In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
• For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job Description (PDF, 336.4KB)
• Person Specification (PDF, 120.7KB)
• Colleague Benefits (PDF, 16.1MB)
• Colleague Benefits (PDF, 16.2MB)