Information & Records Coordinator (SharePoint & Automation)

Oceaneering; Aberdeen City; Hybrid; GBP 28,000 - 45,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Oceaneering is seeking an Information Coordinator based in Aberdeen, UK, to join the Quality Function and help manage information and records in line with internal standards and processes. The role emphasizes centralizing access via the intranet to improve efficiency and enable reliable automation in information lifecycle management.

You will support employees, collaborate with Legal and IT, and contribute to continuous improvement of the Information and Record Management System, while working

Qualifications

• High School Diploma or GED; associates or bachelor’s degree preferred.
• Demonstrates knowledge and effective use of document control principles.
• Relative experience with Web-based data application and data management.
• Proven experience in design, development, and maintaining SharePoint sites, lists, document libraries, workflows, and custom applications using Power Automate and PowerApps.
• Demonstrable experience with implementing SharePoint best practices and ensuring performance, security and reliability.
• Time and schedule management required.

Responsibilities

• Perform technical/administrative functions associated with ensuring the integrity of all Records and other structure Information being maintained.
• Assist in the continuous improvement, maintenance, and management of the Information and Record Management System.
• Records Management: Identification and indexing of Records, among other Information, in a manner permitting appropriate access and retrieval among authorized users.
• Track the lifecycle of Records to ensure compliance with the Records Retention Policy.
• Coordinate with Legal and IT teams to properly handle and dispose of Information. Provide technical support to internal customers on to the Information and Record Management System .
• Plan and support the implementation of proposed changes to the Information and Record Management System, to include software configuration changes.
• Propose changes to the Records Retention Policy when discrepancies arise either with respect to the types of Records being maintained or the length of time such Records are to be held.
• Liaise with Legal and Compliance to ensure efficient application of any applicable Legal Hold.
• Provide support to internal customers by responding to questions about management of all types of Information to include Controlled Documents and how to submit through review and release process.
• Additional duties as assigned.

Skills

SharePoint

Power Automate

PowerApps

Records management

Web-based data management

Time management

Documentation & controls

Education

High School Diploma or GED

Associate degree

Bachelor’s degree

Tools

SharePoint

Power Automate

PowerApps

Microsoft Office

Job description

Job Description

A member of the Quality Function, the Information Coordinator will assist the business with handling all forms of information and records to internal standards and processes. As technology and business practices change over time, so too must the way Information is managed. To accommodate for this, Oceaneering aims to centralize access to Information through its Intranet in ways that promote efficiency. The Information Coordinator will assist employees with managing the lifecycle of Information and promote continuous improvement for this process as technology allows for reliable automation.

Job Description

A member of the Quality Function, the Information Coordinator will assist the business with handling all forms of information and records to internal standards and processes. As technology and business practices change over time, so too must the way Information is managed. To accommodate for this, Oceaneering aims to centralize access to Information through its Intranet in ways that promote efficiency. The Information Coordinator will assist employees with managing the lifecycle of Information and promote continuous improvement for this process as technology allows for reliable automation.

The position is based in Aberdeen, UK. Oceaneering offers a flexible hybrid work environment.

Responsibilities

• Perform technical/administrative functions associated with ensuring the integrity of all Records and other structure Information being maintained.
• Assist in the continuous improvement, maintenance, and management of the Information and Record Management System.
• Records Management: Identification and indexing of Records, among other Information, in a manner permitting appropriate access and retrieval among authorized users.
• Track the lifecycle of Records to ensure compliance with the Records Retention Policy.
• Coordinate with Legal and IT teams to properly handle and dispose of Information. Provide technical support to internal customers on to the Information and Record Management System .
• Plan and support the implementation of proposed changes to the Information and Record Management System, to include software configuration changes.
• Propose changes to the Records Retention Policy when discrepancies arise either with respect to the types of Records being maintained or the length of time such Records are to be held.
• Liaise with Legal and Compliance to ensure efficient application of any applicable Legal Hold.
• Provide support to internal customers by responding to questions about management of all types of Information to include Controlled Documents and how to submit through review and release process.
• Additional duties as assigned.
  
  

Required

QUALIFICATIONS

• High School Diploma or General Education Degree (GED); Associates or Bachelor’s degree preferred. May substitute experience for degree.
• Demonstrates knowledge and effective use of the principles, practices, and procedures of document control.
• Relative experience with Web-based data application and data management.
• Proven experience in design, development, and maintaining SharePoint sites, lists, document libraries, workflows, and custom applications using Power Automate and PowerApps.
• Demonstrable experience with implementing SharePoint best practices and ensuring the performance, security, and reliability of the environment.
• Time and schedule management required.
  
  

DESIRED

• Experience in configuration and data management of engineering systems,
• Enterprise Product Data Management and Product Lifecycle Management experience,
• Microsoft Office formal courses and ANSI/EIA 649.
  
  

About Us

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.