Import & Export Specialist (Trade Compliance)

Malloy Aeronautics; Maidenhead; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Alternate Fridays off (9-day fortnight

BAE Systems Share Incentive Plan

5% employer pension contribution

Annual incentive bonus scheme

Enhanced family leave

Healthcare plan with dependents

Cycle to Work Scheme

Armed Forces Covenant support

Job summary

Malloy Aeronautics is seeking a proactive Trade Compliance & Logistics Specialist to lead import/export operations, customs compliance and international shipping, ensuring regulatory adherence and cost control. You will coordinate shipments, liaise with freight providers and internal teams across Procurement, Supply Chain, Engineering and Business Development, and support audits and process improvements.

Security clearance eligibility and UK residency requirement apply; this role offers a

Qualifications

• Experience in import/export, customs, logistics and trade compliance.
• Understanding UK import/export processes and customs documentation.
• Ability to manage multiple shipments and priorities with attention to detail.
• Familiarity with trade controls and export licensing is a plus.

Responsibilities

• Coordinate all domestic and international activities, ensuring shipments are processed accurately and on time.
• Manage customs requirements, including declarations, documentation, codes, duties and VAT.
• Coordinate export licence requirements and approvals for controlled goods.
• Prepare and maintain import/export documentation and audit-ready records.
• Coordinate freight providers and customs brokers including couriers and forwarders.
• Monitor shipments from collection to delivery and resolve delays or issues.
• Provide internal guidance on import/export and customs requirements.
• Manage commodity classification and trade data, ensuring correct codes.
• Monitor and manage customs duties, taxes and freight costs.
• Maintain records of export licences and shipping documents per regulations.
• Support audits and regulatory inquiries with accurate documentation.
• Identify improvements to import/export and logistics processes to reduce cost and risk.
• Monitor changes to customs/trade laws and inform internal stakeholders.

Skills

Import/Export Operations

Customs Compliance

UK Trade Regulations

Freight Coordination

Record Keeping

Stakeholder Management

Problem Solving

Security Clearance eligible

Tools

SAP

Job description

Join the Team Building the Future of Flight

Are you looking for an opportunity to make a real impact, take on exciting challenges, and be part of a team that's shaping the future of uncrewed aviation?

At Malloy Aeronautics, you'll play a key role in helping us develop innovative technology that's changing the way the world moves.

Who are we?

We're on a mission to revolutionise uncrewed flight. At Malloy Aeronautics, we develop advanced heavy-lift UAVs for both defence and commercial applications.

What sets us apart is our in-house approach. From design and engineering to manufacturing and testing, the majority of our work happens under one roof in Berkshire, allowing us to innovate quickly, maintain exceptional quality, and bring ideas to life faster.

For our teams, that means hands‑on involvement, real ownership, and the opportunity to help shape the future of UAS technology.

What are we looking for?

We are looking for a proactive and detail-oriented Trade Compliance & Logistics Specialist with experience in import and export operations, customs compliance and international logistics. The ideal candidate will have a strong understanding of UK and international trade regulations, including customs declarations, commodity classification, duties and taxes, export licensing and shipping documentation.

You will be confident coordinating shipments, working with freight providers and liaising with internal teams across Procurement, Supply Chain, Engineering and Business Development to ensure the efficient and compliant movement of goods. Strong organisational, communication and problem‑solving skills are essential, along with the ability to manage multiple priorities, maintain accurate records and identify opportunities to improve logistics processes and control costs.

Ability to hold Security Clearance – 5 years residence in the UK

What you’ll be doing (but not limited to):

• Coordinate all domestic and international activities, ensuring shipments are processed accurately and on time including urgent and priority shipments.
• Manage customs requirements, including customs declarations, documentation, commodity codes, duties and import VAT.
• Coordinate export licence requirements, ensuring appropriate licences and approvals are obtained before controlled goods are shipped.
• Prepare and maintain import and export documentation, ensuring records are complete, accurate and readily available for audit.
• Coordinate freight and logistics providers, including couriers, freight forwarders and customs brokers.
• Monitor shipments from collection through to delivery, resolving delays, customs issues and other logistics problems.
• Provide internal guidance on import, export and customs requirements.
• Manage commodity classification and trade data, ensuring products and materials are assigned appropriate commodity codes and relevant trade information is maintained.
• Monitor and manage customs duties, taxes and freight costs, ensuring charges are accurate and appropriately allocated.
• Maintain records of export licences, customs declarations, shipping documentation and other regulatory information in accordance with company and statutory requirements.
• Support compliance audits and regulatory enquiries, providing accurate documentation and information when required.
• Identify and implement improvements to import, export and logistics processes, reducing cost, risk and administrative effort.
• Monitor changes to customs, trade and export‑control legislation, assessing their impact on the business and communicating relevant changes to internal stakeholders.

Essential Skills and Experiences:

• Experience in import/export, customs, logistics, trade compliance or a related field.
• Understanding of UK import and export processes.
• Experience dealing with customs documentation and freight providers.
• Strong attention to detail and ability to maintain accurate records.
• Good organisational and coordination skills.
• Ability to manage multiple shipments and priorities simultaneously.
• Ability to identify compliance issues and escalation are appropriate.Strong skills in stakeholder management and ability to communicate with stakeholders at all levels.
• Experience with commodity classification and customs valuation.

Desired Skills and Experiences

• Experience working with HMRC or customs brokers.
• Familiarity with ERP systems such as SAP.
• Experience with controlled goods, dangerous goods or international shipping requirements.
• Knowledge of SIELs, OGELs, ITAR and EAR regulations and controls.

Benefits you may be eligible for:

• Alternate Fridays off with our 9-day fortnight
• BAE Systems Share Incentive Plan
• 5% employer pension contribution
• Annual collective incentive bonus scheme
• Enhanced family leave with 6 months' full‑pay maternity leave and 4 weeks' full‑pay paternity leave
• 20 days' annual leave, increasing with service, plus a 3-day Christmas shutdown
• Company sick pay
• Healthcare Cash Plan with Virtual GP access, dental and optical support, plus free cover for dependent children up to age 24
• Mental health and wellbeing support available 24/7
• Cycle to Work Scheme
• Proud supporter of the Armed Forces through our Bronze Armed Forces Covenant commitment.

Malloy Aeronautics employees will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at Malloy Aeronautics are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security