Hybrid Elections Administration Specialist

Essex County Council; Braintree; Hybrid; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Competitive pay and benefits

Flexible working

Hybrid working arrangements

LGPS Defined Benefit Scheme

Free car parking

Learning and development for all staff

Staff discounts

EAP (Employee Assistance Programme)

Staff recognition schemes

Extensive health and wellbeing program

Job summary

Braintree District Council is recruiting an Elections Administration Officer to join the Elections team, delivering electoral services across the district. The role includes preparing the Electoral Register and processing electoral applications using electoral software, with flexibility for out-of-hours during election periods.

The post offers hybrid working arrangements (home/office) and requires self-motivation, enthusiasm, and the ability to meet tight statutory deadlines.

Qualifications

• Significant administrative experience.
• Experience in customer-facing roles.
• Understanding of electoral processes.
• Strong organisational skills and attention to detail.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide clerical and administrative support to the Elections Team (word processing, scanning, printing, posting and routine correspondence).
• Order goods and services for the Election Team and process payments via e-procurement, matching invoices to PO numbers and Election Cost Claims.
• Use Express or other software to support delivery of elections within the District.
• Assist in diary management, inbox management, and drafting standard forms and templates.
• Publish notices in accordance with statutory requirements.
• Coordinate Election Project meetings, prepare agendas, circulate documents, take minutes and maintain action logs.
• Assist in preparing the Register of Electors for monthly publication and distribution within statutory framework.
• Process applications for inclusion on the Electoral Register, including special categories.
• Process overseas, postal, and voter absence certificate applications and renewals.
• Assist in identifying new developments within Polling Districts on the Electoral Register.

Skills

Administrative experience

Customer facing

IT skills

Electoral processes understanding

Tools

Express

Electoral software

Word

Excel

Job description

Braintree District Council is recruiting an Elections Administration Officer to join the Elections team, delivering electoral services across the district. The role includes preparing the Electoral Register and processing electoral applications using electoral software, with flexibility for out-of-hours during election periods.

The post offers hybrid working arrangements (home/office) and requires self-motivation, enthusiasm, and the ability to meet tight statutory deadlines.