Elections Administration Officer – Braintree District Council (Full Time)

New Start; Braintree; Híbrido; GBP 28 000 - 31 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Flexible working

Hybrid work

LGPS

Free car parking

Learning & development

Staff discounts

Employee assistance programme

Staff recognition schemes

Health & wellbeing

Resumo da oferta

Braintree District Council is seeking an Elections Administration Officer to join the Elections team in a hybrid working arrangement. The role covers the delivery of electoral services across the district, including preparation and maintenance of the Electoral Register and support for all elections.

You will manage clerical tasks, processing of applications, and coordination of project meetings to ensure compliance with statutory deadlines.

Qualificações

• Significant administrative experience
• Experience in customer-facing roles
• Excellent IT skills including Word and Excel and familiarity with electoral software systems
• Ability to work under pressure and meet strict deadlines
• Flexible working hours during Election delivery periods

Responsabilidades

• Provide clerical and administrative support to the Elections Team, including word processing, scanning, printing and posting documentation and routine correspondence
• Order goods and services for the Election Team and process payments through e-procurement, including matching invoices to PO numbers
• Use Express or other electoral software to support election delivery
• Manage diaries and inboxes for the Election Team; draft standard forms and templates
• Arrange notices and coordinate Election Project meetings, prepare agendas, and maintain action logs
• Assist with preparing the Register of Electors for monthly publication and distribution, and process electoral register applications
• Support the Annual Canvass within statutory deadlines
• Distribute Electoral Registers to authorised individuals with appropriate safeguards

Conhecimentos

Administrative experience

Customer-facing

Attention to detail

Time management

Ferramentas

Electoral Software systems

Microsoft Word

Microsoft Excel

Express (or similar) software

Descrição da oferta de emprego

Jobs

Elections Administration Officer – Braintree District Council

More Information

Salary

£27501.00 - £30771.00 per annum

Expires

05/11/2026

Location

Braintree, Essex

Job Type

Full Time

Elections Administration Officer - Braintree District Council

Braintree District Council

Permanent, Full Time

£27,501 to £30,771 per annum

Location: Braintree

Closing Date: 9th November 2026

Essex County Council (ECC) are delighted to be supporting Braintree Council to recruit this Elections Administration Officer role.

The Opportunity:

We have an exciting opportunity for an Administration Officer to join our Elections team.

About the Role

The team organise all electoral events in the District, which includes elections for County Council, District, Parish, Parliamentary, and any other elections scheduled or called and Referenda. You will play a key part in providing a smooth and efficient electoral service across the District.

You will provide a comprehensive electoral administration service, including the efficient and timely preparation and updating of the Electoral Register in accordance with statutory deadlines using an electoral software system.

The work can be demanding and has peaks to meet legislative election and registration deadlines, therefore the successful candidate must be self-motivated, enthusiastic and positive. A flexible approach to working hours is also essential, as the role will involve working outside of your normal office hours during an Election delivery period.

Workstyle: Hybrid working arrangements available (home/office based) subject to business need.

Job Accountabilities

• To provide timely and responsive clerical and administrative support to the Elections Team, including word processing, scanning, printing and posting documentation, and routine correspondence including dealing with telephone queries.
• In accordance with agreed procedures, order goods and services for the Election Team and to process payments through e-procurement, including matching invoices received to the respective PO Numbers, and Election Cost Claims.
• To work with Express or any other software in place to support the delivery of elections within the District.
• Provide support to the Election Team in diary management, management of the Election Team inbox, obtaining/clarifying instructions, reviewing documents, drafting standard forms and templates used by the team.
• Arrange for notices to be published as necessary and in accordance with any relevant statutory requirement.
• Co-ordinate Election Project meetings, assisting in the preparation of agendas, and the circulation of any required documentation, taking of minutes and maintaining any actions and decisions logs.
• Undertake workloads on behalf of the Election Team, in accordance with defined work progresses, and undertake research as requested, including, but not limited to:
• preparing the Register of Electors for monthly Publication and Distribution within the statutory framework to all authorised and legislative bodies.
• processing applications for inclusion on the Electoral Register - including special category electors such as Service and Overseas electors
• Processing overseas, postal, and voter absence certificate applications and renewals
• Assisting in ensuring that all new developments are correctly identified within the appropriate Polling District on the Electoral Register.
• Providing administrative support to deliver the Annual Canvass within statutory deadlines.
• Administering the sale and distribution of Electoral Registers to authorised individuals and organisations in accordance with statutory provisions
• Such variations as may be required from time to time without changing the general character of the duties shown above or the level of responsibility entailed.

Experience

You will have significant previous administrative experience together with proven experience of working in customer facing roles. Ideally with a good understanding of electoral processes.

Along with excellent interpersonal and communication skills, you will have strong organisational skills, have a high degree of attention to detail and have the ability to work under pressure and to strict deadlines.

Good working knowledge of IT including word and excel and bespoke applications (Electoral Software systems) is required along with a pro-active approach with excellent time management skills.

Why choose Braintree District Council?

Braintree is an ambitious and dynamic Council and is becoming one of the fastest growing Districts in the East of England with three growing towns, London just 45 minutes away and the District located directly between the international transport centres of Stansted Airport and Harwich and Felixstowe International Ports. We have a deserved track record for delivering and a strong reputation within the business community.

Braintree District Council is a great place to work. We pride ourselves on our creative and innovative approach, which is led by our employees, and are committed to having an engaged workforce who understand our strategy and how they can help deliver it. Our people see the difference they make and how the work they do actively contributes to and encourages positive change in the local community.

We also offer some great benefits, including:

• *Competitive pay and benefits
• *Flexible working
• * Hybrid working arrangements are available in this role (home/office based) subject to business need
• *Local Government Pension Scheme Defined Benefit Scheme
• *Free Car Parking
• *Learning and development for all staff
• *Staff Discounts
• *Employee Assistance Programme
• *Staff recognition schemes
• *Extensive health and wellbeing programme, including discounted gym membership

Closing date for receipt of applications: Midnight on Monday 9th November 2026.

Please Note - Essex County Council is advertising this role on behalf of Braintree District Council and if successful you will be employed by Braintree District Council.

Company: Essex County Council

Salary: £27501.00 - £30771.00 per annum

Location: Braintree, Essex

Sector: Corporate Services

Sector: Administration

Job Role: Officer