HSQE Administrator

Ground Control; Billericay; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Pension scheme

Private GP service

Life insurance

Subsidised gym membership

Holiday buy scheme

Recognition schemes

Job summary

Ground Control is seeking an HSQE Administrator to own key trackers, systems and SharePoint records, ensuring data is accurate and accessible across teams. You’ll support incident handling, classifications and reporting to aid audits, tenders and accreditations.

You'll work with Health & Safety Managers to maintain compliant records, support audits, and coordinate document control while improving processes and data quality in a hybrid setup.

Qualifications

• Previous administrative, compliance, or HSQE coordination experience.
• Strong attention to detail with accurate records and documentation.
• Experience in fast-paced environments with shifting priorities.
• Proficient in Microsoft Office applications and data handling.
• Knowledge of SharePoint and basic reporting tools is advantageous.

Responsibilities

• Take ownership of HSQE trackers, systems and SharePoint records.
• Manage incident/hazard data and support audits, tenders and accreditations.
• Handle HSQE inbox and routine enquiries, ensuring timely responses.
• Work with Health & Safety Managers to review incident records for accuracy.
• Produce reports to support operational decisions and compliance.
• Assist with audits, inspections, document control and action tracking.
• Support purchasing and training administration within the HSQE team.
• Identify opportunities to improve processes and data quality.

Skills

Excel

Outlook

Teams

Word

SharePoint

Power BI

iAuditor

Tools

SharePoint

Power BI

iAuditor

Job description

At Ground Control, we're looking for an HSQE Administrator who can become a trusted part of our Health, Safety, Quality and Environmental team. This is an opportunity to take ownership of key systems, support critical safety processes and work with colleagues across the business. You'll play a visible role in helping our teams operate safely and compliantly while building valuable experience and exposure across multiple areas of the business. For the right person, this role offers genuine progression opportunities into Health & Safety, Quality or wider compliance careers.What you'll do: In this role, you'll provide vital administrative and coordination support to the HSQE team, helping maintain the systems, records and processes that underpin safe and effective operations across Ground Control.

• Take ownership of key HSQE trackers, systems and SharePoint records, ensuring information remains accurate, organised and accessible.
• Manage and monitor incident, hazard and compliance data, helping to maintain the quality of information used for reporting, audits, tenders and accreditations.
• Support the management of the HSQE inbox and routine enquiries, providing timely responses and ensuring actions are progressed efficiently.
• Work closely with Health & Safety Managers to review, classify and maintain incident records, helping ensure data is accurate and meaningful.
• Produce and coordinate reporting information that supports operational decisions, compliance activities and business performance reviews.
• Assist with audits, inspections, document control and action tracking, helping the business maintain high standards of compliance.
• Support purchasing and administrative processes across the HSQE team, including purchase orders, supplier information and training administration.
• Identify opportunities to improve processes, enhance data quality and reduce administrative complexity across the function.

What you'll get:

• A role where you'll have genuine ownership of key HSQE processes and systems.
• Exposure to teams across the business, giving you the opportunity to build your profile and develop valuable relationships.
• The chance to make a visible impact on safety, quality and compliance outcomes across Ground Control.
• Support from an experienced and collaborative HSQE team who value trust, accountability and continuous improvement.
• Career development opportunities into Health & Safety, Quality or wider compliance disciplines.
• The flexibility of a hybrid working set up, with occasional opportunities to connect with the team in person.

Requirements

• Previous experience in an administrative, compliance, business support, HSQE or similar coordination role.
• Strong attention to detail with the ability to maintain accurate records, trackers and documentation.
• Experience working in a fast-paced environment where priorities can change and deadlines need to be managed effectively.
• Confidence using Microsoft Office applications, particularly Excel, Outlook, Teams and Word.
• Experience using SharePoint or similar document management systems would be highly advantageous.
• Strong communication skills with the ability to build positive working relationships across different teams.
• A proactive and self-motivated approach, with the confidence to take ownership of tasks and work independently.
• Experience within Health & Safety, Quality, Environmental, Compliance or operational environments would be beneficial.
• Familiarity with SafetyCulture (iAuditor), Power BI or similar business systems would be advantageous.

Benefits

• Competitive salary - aligned with your skills and experience
• Pension scheme - helping you plan for the future
• Recognition schemes - celebrating and rewarding great work
• Private GP service - fast, convenient access to medical support
• Life insurance - providing added peace of mind
• Subsidised gym membership - supporting your health and wellbeing
• Holiday buy scheme - purchase up to 5 additional days of annual leave

Equal Opportunities Statement

At Ground Control, we are committed to fostering an inclusive and diverse workplace where everyone feels valued, respected, and empowered to thrive. We believe that diversity drives innovation and success, and we welcome applications from individuals of all backgrounds, experiences, and perspectives. We are proud to be an equal opportunities employer. We do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality, ethnic or national origin), religion or belief, sex, sexual orientation, or any other protected characteristic as defined in the Equality Act 2010. We actively support and promote an inclusive culture, ensuring fair and equitable treatment throughout the recruitment process and across all stages of employment, including training, development, promotion, pay, and termination. We are committed to providing reasonable adjustments for disabled applicants and employees, and to creating a working environment free from discrimination, harassment, bullying, or victimisation. We expect all colleagues to uphold our values of dignity, respect, and inclusion. We take a zero-tolerance approach to any form of discriminatory behaviour and are committed to continuous improvement through training, inclusive policies, and accountability at all levels.