HSDU Quality Administrator

East Lancashire Hospitals NHS Trust; Chorley; On-site; GBP 21,000 - 26,000; Full time

Job summary

East Lancashire Hospitals NHS Trust is recruiting for an Admin Support Officer in the Sterile Services department at the Chorley District Hospital. The role focuses on quality system administration, internal audits, and data management to support One LSC collaborations.

The post involves assisting with training, maintaining records, and ensuring compliance with NHS guidelines. A positive, organised candidate with strong literacy and data recording skills is preferred.

Qualifications

• Minimum GCSEs (C/4 or above) in English and Mathematics.

Responsibilities

• Maintain and update audit reports of theatre trays across the Trust.
• Collate, structure and present data using agreed systems.
• Store data safely with retrievability on demand.
• Maintain information relevant to the department.
• Keep accurate records and ensure compliance with policies.
• Participate in training and support staff; assist in team objectives.

Skills

QMS

Audit execution

Data presentation

Word/Excel

Education

GCSEs English & Maths (C/4 or above)

NVQ/SVQ Level 3 in Decontamination or Healthcare

City & Guilds in decontamination or CSSD management

Tools

Clinical tracking software

Job description

Job Summary

To maintain the administration of the quality system throughout Sterile Services. To complete internal audits in line with the department's Accreditation audit schedule. To maintain Spreadsheets in line with data from Computer generated documents. To impliment any training with the track and trace of instruments in the Sterile Services Floor Management System,

Key Responsibilities

• Maintain and update the audit reports of theatre trays across the Trust
• Collates, structures and presents data and information as required using agreed systems and formats
• Stores data and information safely and in a way that allows for retrieval within appropriate timescales
• Maintains and update all relevant information required within the department
• Keep accurate and complete records of all activities ensuring communication is consistent with legislation, policies and procedures.
• Actively participate in the training of clerical support staffs and communicate progress to Manager
  Be part of a friendly, enthusiastic and professional fast paced estates administration team. The operational estates team are looking to recruit an admin support officer to undertake a variety of office duties., General Education (Essential): Minimum GCSEs (Grade C/4 or above) in English and Mathematics (or equivalent level of education/experience). High-level literacy and accurate data recording are fundamental

Desirable Criteria

• NVQ/SVQ Level 3 in Decontamination or Healthcare Support
• Proven experience in quality management systems (QMS), process validation, audit execution, risk assessment, and regulatory compliance (e.g., ISO standards and MHRA/NHS guidelines), Proven background in managing document archives, updating technical logs, handling non-conformance records, and updating audit Proficient use of standard office suites (Word, Excel) alongside specialized clinical tracking software. The ability to communicate non-conformances diplomatically to supervisors, external inspectors, and medical teams while managing tight hospital deadlines.
• GCSEs or equivalent in English, Maths, and Science
• NVQ/SVQ Level 3 or City & Guilds diplomas in clinical decontamination or CSSD management.
  One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people.

Employer Information

One LSC stands for 'One Lancashire and South Cumbria' and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership. The Trusts that make up One LSC are: Blackpool Teaching Hospitals NHS Foundation Trust East Lancashire Hospitals NHS Trust Lancashire and South Cumbria NHS Foundation Trust Lancashire Teaching Hospitals NHS Foundation Trust University Hospitals of Morecambe Bay NHS Foundation Trust

One LSC brings together the Digital, Data and Technology, Estates and Facilities, Finance, People Services and Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. Under one leadership team, they will provide services for and on behalf of all Trusts. The aim is to bring services more closely together so that we can deliver the best service possible to each of our partner organisations. At the core of One LSC delivery is eliminating duplication, removing unwarranted variation, realisation of the benefits of sharing common systems and processes and ensuring we deliver value for money for our partners, our system and, ultimately, for the communities we serve.

Please note that this post is Part of One LSC - a corporate collaboration hosted by East Lancashire Hospitals NHS Trust and providing Estates and Facilities Services to Lancashire Teaching Hospitals NHS Foundation Trust We are looking for a highly organised individual to join our exceptional Department within Sterile Services at the Chorley District Hospital. We have 10,000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria. Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns. You'll have access to varied development opportunities, learn new skills, meet fab people & do things you'd never have done. You'll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

Equal Opportunity Statement

The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

The Trust is an equal opportunities employer, is committed to improving the working lives of its colleagues and operates a 'Zero Tolerance' policy on aggression, violence, bullying and harassment. As a recruitment service, our aim is to help protect children and vulnerable adults by providing a first-class service in recruiting people into positions of trust. It is important to us that we employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone - irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and