HR Records & Systems Administrator

Montcalm Collection; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Montcalm Collection in London seeks an organised HR Administration Assistant to support the Back to Basics project. You will help establish complete employee records, maintain secure systems and provide reliable administrative controls across the collection.

The role is full-time and office-based, with hotel visits as required. You will work with the People & Culture team to ensure accurate data, timely updates and consistent documentation, while upholding discretion and values.

Qualifications

• Experience in HR administration, records management or a busy administrative environment.
• Strong attention to detail and excellent organisational skills.
• Clear, considerate communication and discretion with personal data.
• Familiarity with HR systems (Fourth, Harri) is desirable.
• CIPD study or equivalent learning is welcome but not essential.

Responsibilities

• Audit existing employee files against an approved checklist and identify gaps.
• Maintain a secure action tracker with owner, due date, progress and evidence.
• Collect missing documents and reconcile employee details, role and reporting lines.
• Update employee records following approved processes and retain change evidence.
• Support payroll month-end reconciliation, reporting and administration.
• Help document checklists and handovers with Coordinators and hotel managers.

Skills

HR administration

Records management

Attention to detail

Excel tracking

Communication

Discretion

Education

CIPD study or equivalent

Tools

Fourth

Harri

Job description

Montcalm Collection in London seeks an organised HR Administration Assistant to support the Back to Basics project. You will help establish complete employee records, maintain secure systems and provide reliable administrative controls across the collection.

The role is full-time and office-based, with hotel visits as required. You will work with the People & Culture team to ensure accurate data, timely updates and consistent documentation, while upholding discretion and values.