HR & Office Manager

FMCG executive network; Newbury; On-site; GBP 40,000 - 52,000; Full time

Job summary

FMCG executive network in Newbury seeks an experienced HR & Office Manager to own the smooth running of the UK office, while providing hands-on HR, facilities and administrative support across the business. Reporting to the Finance Director, you will be a key contact for staff, management, suppliers and visitors to ensure efficient operations.

This varied role requires proactivity, independence and a can-do attitude, with the ability to spot what needs doing and take ownership to get it sorted.

Qualifications

• Experience in HR, office management or facilities role.
• Strong organisational and time-management abilities.
• Proficient in MS Office, especially Excel and Outlook.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee day-to-day office operations, facilities and infrastructure.
• Coordinate recruitment, onboarding and HR records.
• Coordinate IT setup and maintain IT asset register.
• Arrange meetings, events and travel for senior staff.
• Liaise with landlord, suppliers and facilities providers.

Skills

HR & Office Mgmt

Facilities management

Office administration

MS Office (Excel/Outlook)

Organisational skills

Job description

HR & Office Manager | Newbury

We’re looking for an experienced HR & Office Manager to take ownership of the smooth running of a growing UK office, while providing hands-on HR, facilities and administrative support across the business.

This is a varied role where no two days are likely to be the same. Reporting directly to the Finance Director, you’ll be a key point of contact for employees, management, external suppliers and visitors, helping to keep the UK operation running efficiently and professionally.

What will you be doing?

Office & Facilities Management

• Oversee the day-to-day running of the office, facilities and infrastructure
• Manage office contracts including security, utilities, air conditioning, lift, plants and other services
• Coordinate office security, parking, access systems, fire alarm testing and CCTV
• Liaise with the landlord on office requirements and improvements
• Manage office supplies, food/drinks and general facilities

HR Support

• Coordinate recruitment and onboarding processes
• Organise inductions for new employees
• Maintain holiday and sickness records
• Support regular employee 1-to-1s and provide day-to-day HR support
• Prepare salary review and pension-related correspondence
• Handle confidential employee information with discretion and professionalism

IT & Administration

• Coordinate with IT support on equipment, issues and site visits
• Maintain the IT asset register
• Support IT set-up for new starters
• Provide administrative and finance support to the Finance Director and Finance team
• Assist with payroll updates, invoices, expenses and monthly statements

Fleet & Events

• Manage a fleet of 7 company vans
• Coordinate internal and external meetings and company events
• Arrange occasional travel for senior management and overseas visitors
• Provide ad-hoc support across the wider management team

What we're looking for

We're looking for someone who is organised, proactive and highly dependable, with the confidence to work independently and take ownership.

You’ll ideally have:

• Previous experience in an HR, office management, facilities or similar role
• Strong organisational and time-management skills
• Excellent written and verbal communication
• Good working knowledge of MS Office, particularly Excel and Outlook
• The ability to build strong relationships with people at all levels
• A professional, approachable and confident manner
• Excellent attention to detail
• The ability to handle sensitive and confidential information
• A genuine can-do attitude and willingness to get stuck in

This would suit someone who enjoys being the person who makes things happen - someone who can spot what needs doing, take ownership and get it sorted without needing to be asked.

The Opportunity

This is an opportunity to join a growing and innovative business where you'll have genuine ownership and visibility across the UK operation.

If you're an experienced HR & Office professional looking for a broad role where you can make a genuine difference, we'd love to hear from you.