HR Data Administrator

Equans UK & Ireland; Newcastle upon Tyne; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

24 days annual leave

Free parking

Life Cover 1.5x annual salary

Employee discount shopping schemes

Cycle to work scheme

CSR days

Learning opportunities & training

Employee Referral Rewards Scheme

Employee networks (WiE, RISE, LGBTQI+,

Working Parents

24/7 Employee Assistance Program

Job summary

Equans UK & Ireland is seeking a HR Data Administrator for our Newcastle Shared Services office at Quorum Business Park. The role is full-time (37.5 hours/week) with a competitive benefits package and career development opportunities.

Based in a modern workplace, you will manage HRIS master data, support data processing cycles, and collaborate with stakeholders to ensure accuracy and timely service delivery. A strong focus on data integrity and reporting is essential.

Qualifications

• Experience with HRIS SAP and Time & Attendance/Payroll platforms.
• Advanced Excel skills.
• Knowledge of GDPR and data protection.
• Administrative experience with data processing and reporting.

Responsibilities

• Monitor and maintain the organisation hierarchy in Employee Services systems.
• Ensure audit controls and integrity standards are met.
• Report from SAP using Query Manager and Ad-Hoc Reporter; train others.
• Utilise Winshuttle to build scripts for bulk data uploads and verification.
• Coordinate authorisations within SAP, respecting Data Protection.
• Collaborate with the Business Change team on contract mobilisations/demobilisations.
• Process Annual Leave and Salary Review uploads.
• Process National Minimum Wage uplifts.
• Co-ordinate monthly MI to aid business decisions.
• Research digitalisation and automation improvements aligned with EQUANS strategy.

Skills

Administrative experience

Excel proficiency

GDPR knowledge

Databases & query languages

Tools

SAP

Time & Attendance

Payroll systems

Job description

Equans is looking for a HR Data Administrator to join our team based at Quorum Business Park on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package .

You’ll be based at our brand new, super modern Shared Services office in Newcastle, which is a dynamic multifunctional operation, where our people are committed to delivering great services that enable our business to meet its goals.

We invest in our people through a broad range of learning opportunities such as professional qualifications, collective/individual training, and personalised support programmes.

We care about the health and wellbeing of our people and we’re proud of our Better Health at work Gold certification, achieved through various campaigns and activities supporting our employees.

We champion diversity and inclusion in the workplace and have various forums across Shared Services where we encourage our people to take part, get involved and continue to shape and build on the culture we are proud of here at Equans Shared Services.

As a data administrator in Equans, you will have a varied and important role in our data processing; chiefly, in ensuring that the organisation structure within our HRIS (SAP) and the master data is accurately managed at all times, and in coordinating and processing cyclical activities for Equans UKBU.

This role will engage with employees, line managers, HR Operational leads and key stakeholders in the SAP team to ensure a quality and timely service delivery.

If you are good with reporting tools and with Microsoft Excel; if you have experience working with HR systems and Time & Attendance systems; if you can work independently and prioritise your own workload; if you can communicate confidently with Stakeholders at all levels of our business; if you understand the importance of data accuracy, and if you like a challenge – then this role is for you.

What will you deliver?

• Monitoring and maintaining the organisation hierarchy in Employee Services systems, ensuring management and costing structures are aligned with current business structure.
• Ensuring appropriate audit controls are running, enabling us to meet EQUANS integrity standards.
• Reporting from SAP using tools such ‘Query Manager’ or SAP ‘Ad-Hoc Reporter’; demonstrating subject matter expertise in such systems to train others in their use, scheduling patch uploads and co-ordinating any post patch regression testing.
• Utilising ‘Winshuttle’ as a tool to build scripts for bulk data upload; load and verify.
• Co-ordinating the authorisations process within Employee Services systems, ensuring employees have the appropriate and relevant access rights within the boundaries of Data Protection.
• Collaborating with the Business Change team to ensure contract mobilisations and demobilisations are updated in Employee Services systems in a timely manner.
• Processing and coordinating the Annual Leave & Annual Salary Review uploads.
• Processing National Minimum Wage uplifts.
• Co-ordinating annual and monthly MI to ensure the business can make informed decisions.
• Identifying and actively researching options for digitalisation, automation and improvements to current processes in line with EQUANS strategy.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• 24 days annual leave(+ public holidays).
• Free parking.
• Life Cover equivalent to 1.5 timesannual salary.
• Employee discount shopping schemes on major brands and retailers.
• Cycle to work scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Equans is looking for a HR Data Administrator to join our team based at Quorum Business Park on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package .

You’ll be based at our brand new, super modern Shared Services office in Newcastle, which is a dynamic multifunctional operation, where our people are committed to delivering great services that enable our business to meet its goals.

We invest in our people through a broad range of learning opportunities such as professional qualifications, collective/individual training, and personalised support programmes.

We care about the health and wellbeing of our people and we’re proud of our Better Health at work Gold certification, achieved through various campaigns and activities supporting our employees.

We champion diversity and inclusion in the workplace and have various forums across Shared Services where we encourage our people to take part, get involved and continue to shape and build on the culture we are proud of here at Equans Shared Services.

As a data administrator in Equans, you will have a varied and important role in our data processing; chiefly, in ensuring that the organisation structure within our HRIS (SAP) and the master data is accurately managed at all times, and in coordinating and processing cyclical activities for Equans UKBU.

This role will engage with employees, line managers, HR Operational leads and key stakeholders in the SAP team to ensure a quality and timely service delivery.

If you are good with reporting tools and with Microsoft Excel; if you have experience working with HR systems and Time & Attendance systems; if you can work independently and prioritise your own workload; if you can communicate confidently with Stakeholders at all levels of our business; if you understand the importance of data accuracy, and if you like a challenge – then this role is for you.

What will you deliver?

• Monitoring and maintaining the organisation hierarchy in Employee Services systems, ensuring management and costing structures are aligned with current business structure.
• Ensuring appropriate audit controls are running, enabling us to meet EQUANS integrity standards.
• Reporting from SAP using tools such ‘Query Manager’ or SAP ‘Ad-Hoc Reporter’; demonstrating subject matter expertise in such systems to train others in their use, scheduling patch uploads and co-ordinating any post patch regression testing.
• Utilising ‘Winshuttle’ as a tool to build scripts for bulk data upload; load and verify.
• Co-ordinating the authorisations process within Employee Services systems, ensuring employees have the appropriate and relevant access rights within the boundaries of Data Protection.
• Collaborating with the Business Change team to ensure contract mobilisations and demobilisations are updated in Employee Services systems in a timely manner.
• Processing and coordinating the Annual Leave & Annual Salary Review uploads.
• Processing National Minimum Wage uplifts.
• Co-ordinating annual and monthly MI to ensure the business can make informed decisions.
• Identifying and actively researching options for digitalisation, automation and improvements to current processes in line with EQUANS strategy.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• 24 days annual leave(+ public holidays).
• Free parking.
• Life Cover equivalent to 1.5 timesannual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Essential Criteria

• Experience working with an HRIS, (in particular SAP), and/or Time & Attendance or Payroll platforms.
• Advanced skills and knowledge of Microsoft packages, particularly Excel.
• Administrative experience.
• Knowledge of current GDPR.
• Good technical knowledge of databases and query languages.

Desirable Criteria

• HR & Payroll systems and development.
• Understanding of TUPE regulations and procedures
• Lean experience at White Belt level as a minimum.

This role includes a Basic DBS check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.

Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals.

Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence - empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success.

For this role, you must have evidence of the right to work in the UK.Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.