HR Data Administrator

EQUANS; Newcastle upon Tyne; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

24 days annual leave

Free parking

Life Cover 1.5x salary

Employee discount schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

CSR days (2 per year)

Learning opportunities & training

Employee Referral Rewards Scheme

Employee networks (WiE, RISE, LGBTQI+,

Disability Network

Job summary

EQUANS is seeking a HR Data Administrator in Newcastle upon Tyne to join our Shared Services team on a permanent basis. The role focuses on maintaining the HRIS (SAP) master data, supporting reporting, and ensuring high data quality across the organisation.

You will engage with stakeholders to deliver accurate, timely data while supporting improvements and automation initiatives. The position involves 37.5 hours per week in a modern office at Quorum Business Park, with a comprehensive benefits

Qualifications

• Experience working with HRIS systems, especially SAP, and/or Time & Attendance or Payroll platforms.
• Advanced Microsoft Excel skills.
• Administrative experience in HR or shared services environments.
• Knowledge of GDPR and data privacy practices.
• Good technical knowledge of databases and query languages.

Responsibilities

• Monitor and maintain the organisation hierarchy in HRIS systems, ensuring alignment with current structure.
• Ensure audit controls align with company integrity standards.
• Report from SAP using Query Manager or Ad-Hoc Reporter; train others and coordinate patches.
• Utilise Winshuttle to build scripts for bulk data upload, loading and verification.
• Coordinate authorisations to ensure appropriate access inside data protection rules.
• Work with Business Change to keep contract mobilisations/demobilisations updated in HRIS.
• Process and coordinate Annual Leave and Annual Salary Review uploads.
• Handle National Minimum Wage uplifts.
• Coordinate monthly and annual MI for informed decision making.
• Explore digitisation, automation and improvements to current processes.

Skills

HRIS SAP experience

MS Excel

Administrative experience

GDPR knowledge

Databases & query languages

Job description

HR Data Administrator

Location: Newcastle upon Tyne, NEWCASTLE UPON TYNE

Salary: £26,227.50 to £29,000 a year

Hours: Full-time

Job type: Permanent

Posting date: 22 Oct 2026 Closing date: 21 Nov 2026

Equans is looking for a HR Data Administrator to join our team based at Quorum Business Park on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package. You'll be based at our brand new, super modern Shared Services office in Newcastle, which is a dynamic multifunctional operation, where our people are committed to delivering great services that enable our business to meet its goals. We invest in our people through a broad range of learning opportunities such as professional qualifications, collective/individual training, and personalised support programmes. We care about the health and wellbeing of our people and we’re proud of our Better Health at work Gold certification, achieved through various campaigns and activities supporting our employees. We champion diversity and inclusion in the workplace and have various forums across Shared Services where we encourage our people to take part, get involved and continue to shape and build on the culture we are proud of here at Equans Shared Services. As a data administrator in Equans, you will have a varied and important role in our data processing; chiefly, in ensuring that the organisation structure within our HRIS (SAP) and the master data is accurately managed at all times, and in coordinating and processing cyclical activities for Equans UKBU. This role will engage with employees, line managers, HR Operational leads and key stakeholders in the SAP team to ensure a quality and timely service delivery. If you are good with reporting tools and with Microsoft Excel; if you have experience working with HR systems and Time & Attendance systems; if you can work independently and prioritise your own workload; if you can communicate confidently with Stakeholders at all levels of our business; if you understand the importance of data accuracy, and if you like a challenge – then this role is for you.

What will you deliver?

• Monitoring and maintaining the organisation hierarchy in Employee Services systems, ensuring management and costing structures are aligned with current business structure.
• Ensuring appropriate audit controls are running, enabling us to meet EQUANS integrity standards.
• Reporting from SAP using tools such ‘Query Manager’ or SAP ‘Ad-Hoc Reporter’; demonstrating subject matter expertise in such systems to train others in their use, scheduling patch uploads and co-ordinating any post patch regression testing.
• Utilising ‘Winshuttle’ as a tool to build scripts for bulk data upload; load and verify.
• Co-ordinating the authorisations process within Employee Services systems, ensuring employees have the appropriate and relevant access rights within the boundaries of Data Protection.
• Collaborating with the Business Change team to ensure contract mobilisations and demobilisations are updated in Employee Services systems in a timely manner.
• Processing and coordinating the Annual Leave & Annual Salary Review uploads.
• Processing National Minimum Wage uplifts.
• Co-ordinating annual and monthly MI to ensure the business can make informed decisions.
• Identifying and actively researching options for digitalisation, automation and improvements to current processes in line with EQUANS strategy.

What can we offer you?

• 24 days annual leave (+ public holidays).
• Free parking.
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

Essential Criteria

• Experience working with an HRIS, (in particular SAP), and/or Time & Attendance or Payroll platforms.
• Advanced skills and knowledge of Microsoft packages, particularly Excel.
• Administrative experience.
• Knowledge of current GDPR.
• Good technical knowledge of databases and query languages.

Desirable Criteria

• HR & Payroll systems and development.
• Understanding of TUPE regulations and procedures.
• Lean experience at White Belt level as a minimum.
• This role includes a Basic DBS check therefore ability to pass is essential.

For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition – at Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus. We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

Proud member of the Disability Confident employer scheme

About Disability Confident: Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.