HR Coordinator (human Resources Coordinator)

The Supply Register Ltd.; United Kingdom; Remote; GBP 30,000 - 35,000; Part time

Job summary

The Supply Register in Keele, UK is seeking an HR Coordinator to handle day-to-day HR administration, onboarding, and internal recruitment coordination for a founder-led business of around 60 people.

The role covers onboarding, HR data maintenance, and first-line employee queries, with potential growth into specialist HR work as the function scales. Flexible FT/PT (0.6–0.8 FTE) in a on-site environment.

Qualifications

• Previous experience in an HR administration, coordination or generalist support role
• Experience supporting recruitment processes (scheduling, screening, coordination)
• Confident using HR systems/HRIS and Microsoft Office and other workspace tools
• High attention to detail with HR records, data and confidential information
• Able to work effectively in a fast-paced, evolving environment

Responsibilities

• Coordinate recruitment activity end-to-end: posting roles, screening applications, scheduling interviews, coordinating with hiring managers and candidates
• Own the new starter process: inductions, paperwork, system access requests, first-week check-ins
• Maintain accurate HR files (physical and digital) and HR data/HRIS for headcount, absence and reporting
• Provide first-line HR support for day-to-day queries (holiday, policies, benefits) and signpost to self-service resources
• Support flexible HR tasks and contribute ideas for process improvements as the organization grows

Skills

HR admin

Recruitment coord

HRIS systems

Data accuracy

Communication

Discretion

Process improvement

Education

CIPD Level 3

Tools

Microsoft Office

HRIS systems

Job description

HR Coordinator (human Resources Coordinator)

The Supply Register

About this role

Keele, Staffordshire, ST5 5NS

Job Title: HR Coordinator

Reporting to: Managing Director (line management); Fractional HRD (functional reporting)

Salary: £30,000 to £35,000per annum

Contract type: Full time or Part time (0.6-0.8 FTE)

About the Role

Provide day-to-day transactional HR and internal recruitment support to a fast-growing, founder-led business of around 60 people. This is a hands-on role covering internal recruitment coordination, onboarding, HR administration, and first-line employee queries – giving one person a broad view across the employee lifecycle while the organisation continues to scale.

There is genuine scope for the right person to grow with the business, potentially progressing towards a more specialist or advisory HR or talent role as the function develops.

Key Responsibilities

Internal Recruitment support

Coordinate recruitment activity end-to-end: posting roles, screening applications, scheduling interviews, and liaising with hiring managers and candidates

Support the offer and pre-employment check process (references, right-to-work, contracts)

Help maintain a positive candidate experience as the business scales its hiring

Onboarding

Own the new starter process: inductions, paperwork, system access requests, and first-week check-ins

Continuously improve onboarding materials as the business and roles evolve

HR administration & data

Maintain accurate , compliant HR files (physical and digital) for all employees

Manage and update HR data/HRIS, ensuring records are current for headcount, absence, and reporting purposes

Support production of routine HR reports and metrics

First-line HR support

Act as the first point of contact for day-to-day employee queries (holiday, policies, benefits), escalating more complex matters appropriately

Signpost employees to relevant policies and self-service resources

Help maintain and update the policy library as things change

General

Provide flexible support across HR and, where needed, adjacent functions as priorities shift

Contribute ideas for improving processes as the organisation grows – much of what this role covers will evolve over time

Other tasks which may be reasonably required from time to time

What Working Here Is Like:

Priorities can shift quickly – you might be sourcing candidates one day and updating HR systems the next

Processes are still being built in places, so you’ll sometimes be working things out as you go rather than following an established playbook

Investment-backed and founder-led, so pace and visibility are both high – decisions get made fast

Person Specification

Area

Criteria

HR

Previous experience in an HR administration, coordination or generalist support role

Recruitment

Experience supporting recruitment processes (scheduling, screening, coordination)

Systems

Confident using HR systems/HRIS and standard Microsoft Office and other workspace tools

Data & accuracy

High attention to detail, particularly with HR records, data, and confidential information

Communication

Pace

Able to work effectively in a fast-paced, evolving environment

Discretion

Understands and respects confidentiality given regular access to sensitive employee data

Area

Criteria

Qualifications

CIPD Level 3 (or working towards)

Sector experience

Experience in a scale-up, SME or investment-backed business

Working knowledge of core UK employment law and policies

Growth mindset

Interest in developing further into a specialist or advisory HR/talent role

Process improvement

Experience helping to build or improve HR processes rather than just following them