HR Coordinator

Manchester Arndale; Hull and East Yorkshire; On-site; GBP 20,000 - 28,000; Full time

Job summary

OCS UK & Ireland is seeking an HR Administration Assistant to support operational teams within Hull University Teaching Hospitals NHS Trust. Monday to Friday, 08:00–16:00, some flexibility.

You will take notes, prepare slides, write letters, and assist with mail merges and escalations, while ensuring HR tasks are completed accurately and on time. You will also produce MI reports using Microsoft 365, manage absence data, and maintain Salesforce records.

Qualifications

• Experience providing HR administration support or similar administrative duties.
• Proven ability to prepare slides and letters, and manage mail merges.
• Comfort with producing MI reports using Microsoft 365 tools.

Responsibilities

• Act as notetaker in HR processes, ensuring notes are captured and filed.
• Prepare slides for HR reviews, meetings, and training sessions.
• Produce accurate MI reports for internal and client use.

Skills

Notetaking

PowerPoint

Microsoft 365

MI reporting

Tools

Salesforce

Job description

About The Role:

Days of Working: This role is based at Hull University Teaching Hospital, working Monday to Friday 08:00 to 16:00 (some flexibility will be required).

To deliver HR administration support to the Operational teams, working closely with OCS and Hull University Teaching Hospitals NHS Trust to provide an effective and professional HR service. This role will support the Client Based HR Operations Partner as required, including supporting with note-taking, preparing PowerPoint presentations, writing letters and mail merges, and assisting with escalations on assigned tasks.

As part of your role, your key responsibilities will include, but are not limited to:

• Act as notetaker in HR processes ensuring that notes are captured, agreed and signed off and filed as necessary.
• Prepare slides for the necessary HR reviews and hearing information, teams meetings, training interventions, business reviews, and management of own diary and schedule.
• Produce accurate regular MI reports utilising Microsoft 365 packages to assist the HR Operations Partner to present internally and to the client, in a professional and meaningful way.
• Ensure all HR tasks are completed thoroughly and timely by the operational managers and supervisors in support of the HR Operations Partner
• Provide first class general HR administration support with activities such as letter writing, mail merging, collation of data in areas such as People into Work, apprenticeships, training records, HR briefings, training presentations and any other projects as necessary
• To take ownership of the absence management system highlighting key trends and follow up actions for the operational team.
• Responsible for Salesforce entries and ensuring that all records are accurate and up to date.
• Support the HR Operations Partner in any other activities deemed appropriate to provide a first-class HR service to the operational management team.
• The candidate must attend an Occupational Health appointment before starting the role.

About The Company:

OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best they can be.

This role sits within our Public Sector FM business division that provides Cleaning, Catering, Hard Services, Pest Control, Carbon & Energy, and Security services to a wide range of prestigious clients, within the Education & Healthcare market.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.