HR Coordinator

Simpson Thacher & Bartlett LLP; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

Simpson Thacher & Bartlett LLP is seeking an HR professional to provide day-to-day support to the Europe HR team based in the London office. You will coordinate key processes, maintain HR data, support with salary and bonus communications, and assist with annual reviews, reporting, and HR projects.

Responsibilities span employee lifecycle administration, HR systems and data reporting, benefits and performance processes, and employee relations.

Qualifications

• Strong interpersonal and communication skills (both written and oral).
• Ability to support and develop junior team members and contribute positively to team morale.
• Excellent attention to detail.
• Able to meet deadlines, prioritise and demonstrate excellent organisational skills.
• Good analytical, numerical and literacy skills.
• Strong IT skills, especially Word and Excel, and comfortable manipulating data. Prior experience of working with an HRIS is important. Experience in Workday preferred.
• Able to identify areas for improvement and efficiency in our working practice.

Responsibilities

• Coordinate key HR processes, including immigration, training sponsorship, secondments and parental leave.
• Prepare employment documentation, including probation completion letters, employment references, salary review and bonus communications, and contract variation letters.
• Support leaver processes by preparing letters and other documentation, scheduling exit interviews, and conducting exit interviews for professional staff.
• Act as the point of contact for queries about absences, manage the year-end holiday and carry-over process, and provide holiday accrual reports as required.
• Work with the HR Technology team to maintain accurate employee data in the HR system, including joiners, leavers, office transfers, changes to working patterns, personal details and absences.
• Produce regular and ad hoc reports from Workday and other HR systems, analyse data to identify trends, and provide meaningful insights to support HR decision-making.
• Ensure that up-to-date records are filed in accordance with GDPR for all personnel.
• Maintain employee benefits membership databases and process joiners, leavers and other amendments.
• Support performance review processes and manage associated documentation.
• Assist with annual salary and bonus review processes, including preparing standard documents and updating the HR system.
• Contribute to ad hoc projects as required, including research and change management initiatives.
• Assist with conduct and capability, grievance and disciplinary matters, and a broad range of employee relations issues.
• Assist with learning and development and inclusion initiatives as required.
• Oversee the day-to-day activities of the HR Assistants and support their training and development.
• Provide support to the HR Managers and HR Specialists as required.
• Manage expense claims through Chrome River and coordinate invoice payments for the HR team.

Skills

Interpersonal skills

Communication skills

Team development

Attention to detail

Deadline management

Organisational skills

Analytical skills

Data literacy

Tools

Workday

HRIS

Chrome River

Microsoft Excel

Microsoft Word

Job description

Simpson Thacher & Bartlett LLP is one of the world's leading international law firms. The Firm was established in 1884 and has more than 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary

To provide day to day support to the Europe HR team based in the London office.

Responsibilities/Duties

Employee Lifecycle Administration

• Coordinate key HR processes, including immigration, training sponsorship, secondments and parental leave.
• Prepare employment documentation, including probation completion letters, employment references, salary review and bonus communications, and contract variation letters.
• Support leaver processes by preparing letters and other documentation, scheduling exit interviews, and conducting exit interviews for professional staff.
• Act as the point of contact for queries about absences, manage the year-end holiday and carry-over process, and provide holiday accrual reports as required.

HR Systems, Data and Reporting

• Work with the HR Technology team to maintain accurate employee data in the HR system, including joiners, leavers, office transfers, changes to working patterns, personal details and absences.
• Produce regular and ad hoc reports from Workday and other HR systems, analyse data to identify trends, and provide meaningful insights to support HR decision-making.
• Ensure that up-to-date records are filed in accordance with GDPR for all personnel.

Reward, Benefits And Performance

• Maintain employee benefits membership databases and process joiners, leavers and other amendments.
• Support performance review processes and manage associated documentation.
• Assist with annual salary and bonus review processes, including preparing standard documents and updating the HR system.
• Contribute to ad hoc projects as required, including research and change management initiatives.

Employee Relations

• Assist with conduct and capability, grievance and disciplinary matters, and a broad range of employee relations issues.

Learning, Development and Inclusion

• Assist with learning and development and inclusion initiatives as required.

Team Coordination and Stakeholder Support

• Oversee the day-to-day activities of the HR Assistants and support their training and development.
• Provide support to the HR Managers and HR Specialists as required.
• Manage expense claims through Chrome River and coordinate invoice payments for the HR team.

Required Skills

• Strong interpersonal and communication skills (both written and oral).
• Ability to support and develop junior team members and contribute positively to team morale.
• Excellent attention to detail.
• Able to meet deadlines, prioritise and demonstrate excellent organisational skills;
• Good analytical, numerical and literacy skills.
• Strong IT skills, especially Word and Excel, and comfortable manipulating data. Prior experience of working with an HRIS is important. Experience in Workday preferred.
• Able to identify areas for improvement and efficiency in our working practice.

Details

Salary and Benefits: Competitive

Hybrid: Monday-Thursday in office, ability to WFH on Fridays

Equal Opportunities

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.