HR Coordinator

University of Cambridge; Cambridge; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Hybrid working arrangements

Generous pension scheme

Broad employee wellbeing programme

Family leave and pay policies

Staff development opportunities

Staff discount schemes

Job summary

University of Cambridge is seeking an experienced HR Coordinator for the Department of Engineering. You will support the delivery of a high-quality HR service across a large department, helping to improve people processes and ways of working.

Reporting to an HR Manager, you will collaborate with colleagues to cover recruitment, onboarding, visitor administration and HR advisory support across the employee lifecycle within a complex environment.

Qualifications

• Experience in HR administration or coordination.
• Strong organisational skills with attention to detail.
• Experience in recruitment, immigration or visitor administration is advantageous.

Responsibilities

• Coordinate recruitment and onboarding processes.
• Manage visitor administration and compliance requirements.
• Support probation and appraisal procedures.
• Maintain accurate HR records and reporting.
• Provide first-line HR advice to managers and staff on policies.

Job description

We have an exciting opportunity for an experienced and proactive HR Coordinator to join our established HR team within the Department of Engineering. As the team continues to evolve, this role offers the opportunity to contribute to the delivery of a high-quality HR service within one of the largest departments in the University, while helping to enhance and improve our people processes and ways of working.

The Department of Engineering is the largest within the University of Cambridge (approximately 800 staff) and operates across a diverse range of Academic and Professional Services divisions. The role holder will play an important part in supporting the delivery of a professional, responsive and efficient HR service within a complex and fast-paced environment. We are seeking an organised and customer-focused HR professional who can build positive working relationships, provide accurate advice and guidance, and ensure HR processes are delivered effectively and compliantly.

Reporting to an HR Manager and working as part of the wider Departmental HR team, you will collaborate closely with HR colleagues to support a broad range of HR activities across the employee lifecycle. The role encompasses coordinating recruitment and onboarding processes, managing visitor administration and compliance requirements, supporting probation and appraisal procedures, maintaining accurate HR records, and providing first-line advice to managers and staff on a variety of HR policies and employment-related matters. You will also work closely with colleagues across the Department and University to ensure compliance with employment legislation, immigration requirements and University policies.

The successful candidate will have experience in HR administration or coordination, strong organisational skills, and exceptional attention to detail. You will be confident managing multiple priorities, handling sensitive information with discretion, and providing a high standard of customer service. Strong communication skills, a collaborative approach and the ability to work effectively in a complex environment are essential. Experience of recruitment, immigration or visitor administration, HR systems and providing HR advice would be advantageous. As part of the wider HR team, you will contribute to continuous improvement initiatives and support projects that enhance the experience of staff and visitors across the Department.

The department offers a welcoming and inclusive environment, and the opportunity to work alongside supportive and collaborative colleagues. For more information about the department, please visit: https://www.eng.cam.ac.uk/

Benefits Of Working At The University Include

• 40.5 days' annual leave (inclusive of bank holidays and University closure days)
• Generous defined benefit pension scheme
• Enhanced family leave and pay policies
• Hybrid and flexible working arrangements
• Access to a comprehensive wellbeing programme, including EAP, Occupational Health and Staff Counselling
• Professional networking and access to Personal and Professional Development team
• Access to recognition and progression schemes
• Staff discount schemes

The closing date for applications is Sunday, 1st November 2026.

Please quote reference NM51358 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.