HR Compliance Administrator (12 Month FTC)

Swissport; Runcorn; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

Swissport in Runcorn is seeking an HR Compliance Administrator to support the Vetting Team Leader and ensure new starters are checked to Civil Aviation Authority standards. The role sits in HR, with hybrid working—office-based during training and then 2–3 days remote—under a 12-month fixed-term maternity cover.

You will conduct background checks, liaise with candidates and external contacts, manage queries, and help drive KPI performance while maintaining high attention to detail and

Qualifications

• Previous vetting experience is desirable but not essential.
• Proficiency with Word, Excel and Outlook.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organisational abilities.
• Willingness to learn vetting airside and non-airside standards.

Responsibilities

• Complete background checks on prospective employees in line with Civil Aviation Authority standards for airside and non-airside roles
• Work closely with candidates to understand their 5-year history
• Reach out to external individuals, including but not limited to candidates’ former employers, schools, colleges, and universities
• Provide friendly support to candidates, maintaining contact with them as you guide them through the vetting journey
• Answer any queries relating to the vetting process of a candidate
• Prioritise and manage own workloads effectively, ensuring KPIs are met
• Make amends on vetting packs that have been rejected by the Compliance team
• Collaboratively work within the vetting team sharing knowledge and providing support where need be
• Keep track of candidate’s progress whilst they’re in the vetting process, to be able to provide an update if requested
• Airport ID pass application processing - as required
• This list is not exhaustive, accountabilities may vary dependent on locality or role complexity and may include any other duties considered reasonable by the line manager.

Skills

Communication skills

Attention to detail

Organisational skills

Proactive/Can-do attitude

Teamwork

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Location: Runcorn

Working Setup: Hybrid - Office based during training then 2 to 3 days working remotely

Contract Length: 12 Month Fixed Term Contract - Maternity Cover

As HR Compliance Administrator you will sit within our HR function, reporting into the Vetting Team Leader and working closely to support the needs of the wider HR and Recruitment Teams. You will be expected to undertake vetting processes to ensure that all our new starters are fully checked in line with the Civil Aviation Authorities standards.

HR Compliance Administrator

Salary: Competitive

Location: Runcorn

Working Setup: Hybrid - Office based during training then 2 to 3 days working remotely

Contract Length: 12 Month Fixed Term Contract - Maternity Cover

As HR Compliance Administrator you will sit within our HR function, reporting into the Vetting Team Leader and working closely to support the needs of the wider HR and Recruitment Teams. You will be expected to undertake vetting processes to ensure that all our new starters are fully checked in line with the Civil Aviation Authorities standards.

Responsibilities

Who you’ll deal with:

• Internal: Operations Managers, HR Team


• External: Candidates and external stakeholders

What you’ll be doing:

• Complete background checks on prospective employees in line with Civil Aviation Authority standards for airside and non-airside roles


• Work closely with candidates to understand their 5-year history


• Reach out to external individuals, including but not limited to candidates’ former employers, schools, colleges, and universities


• Provide friendly support to candidates, maintaining contact with them as you guide them through the vetting journey


• Answer any queries relating to the vetting process of a candidate


• Prioritise and manage own workloads effectively, ensuring KPIs are met


• Make amends on vetting packs that have been rejected by the Compliance team


• Collaboratively work within the vetting team sharing knowledge and providing support where need be


• Keep track of candidate’s progress whilst they’re in the vetting process, to be able to provide an update if requested


• Airport ID pass application processing - as required

This list is not exhaustive, accountabilities may vary dependent on locality or role complexity and may include any other duties considered reasonable by the line manager.

Qualifications

What you’ll have:

• Previous vetting experience is desirable but not essential


• Confidence using Microsoft Word, Excel and Outlook


• Possess excellent communication and interpersonal skills, both verbally and written, with experience of interacting with candidates via email and telephone


• Demonstrate a high level of attention to detail and organisation


• Show the ability to think outside the box.


• Can do attitude, and be disciplined in your work


• Be hands on, with the ability to hit the ground running


• Understand the importance of and demonstrate a professional attitude and approach


• Willingness to learn our vetting airside and non-airside standard