HR Assistant Apprentice

Paradigm Trust; Withersfield; On-site; GBP 12,000 - 18,000; Full time

Job summary

Paradigm Trust is offering an HR Support (Level 3) apprenticeship designed to develop practical HR administration and recruitment skills. The role supports the HR director and HR managers across recruitment cycles, pre-employment checks and starter/leaver processes.

You will work 37 hours per week, Monday to Friday, with study time built in and a pathway to a permanent role on successful completion of the apprenticeship. Training is provided through SUFFOLK NEW COLLEGE.

Qualifications

• GCSE English or equivalent at least grade C/4.
• GCSE Maths or equivalent at least grade C/4.
• Interest in HR and administration.

Responsibilities

• Coordinate recruitment processes and support HR leadership.
• Assist in drafting adverts and communicating with applicants.
• Maintain records, job descriptions and person specifications.
• Support pre-employment checks and safer recruitment processes.
• Prepare offer letters and contracts; liaise with payroll systems.
• Assist with starter and leaver administration and HR records.

Job description

Introduction

This is an opportunity to take your first steps to a career in HR, working in education. This is a rewarding role that will enable you to develop your skills within the Trust’s HR team. You will be an integral part of the team responsible for maintaining efficient HR service at the Trust.

About the Employer

Paradigm Trust (Paradigm) is a not-for-profit educational trust with schools in Ipswich and Tower Hamlets that are free and open to all. Paradigm has a very simple ethos: to develop and sustain great schools where we can make the biggest difference to pupils. Our values are: Integrity – doing the right thing even when no one is watching; Excellence – enabling everyone to achieve more through education and Community – working together; learning from, and supporting, others.

What You'll Do

To coordinate and support the director of HR, payroll and risk and HR Manager in the management of the recruitment and selection process, including but not limited to:

• Organising and leading, with support from the HR Team Manager(s)/HR Officer, recruitment meetings
• To undertake the administration of the recruitment and selection process, acting as the key HR contact/liaison for specific recruitment drives
• To prepare adverts, liaising with the relevant principal/service head to ensure a successful recruitment drive
• To ensure that applicants are contacted throughout the recruitment and selection process, ensuring all administrative arrangements for the selection process are made
• To maintain an up-to-date record of all job descriptions and person specifications
• To adhere to the Trust’s safer recruitment practices in the administration of recruitment and selection and ensure new recruits have undergone and completed the necessary pre-employment checks, that these are recorded in a timely and accurate fashion on the single central record, and to draw any concerns or anomalies to the attention of the director of HR, payroll and risk/HR manager and principal/service Head. Following up on outstanding vetting checks as necessary
• To advise on the administration of staff recruitment, selection and appointments, escalating more complex queries to the director of HR, payroll and risk/HR manager
• To manage the starter and leaver administration process, including drafting and sending out offer letters and contracts; liaising with payroll; adding/removing details to/from the internal management and other systems (SCR, iTrent); ensuring the accurate entry on all e-files
• Under the direction of the director of HR, payroll and risk/HR manager, maintain an up-to-date suite of template letters and forms, enabling the effective production of offer letters and contracts of employment

Training Outcome

This role has the potential to become permanent on successful completion of the apprenticeship.

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working
• Initiative
• Non judgemental
• Self Motivated
• Flexible
• Time Management

Qualifications

• Desired - GCSE - English or equivalent - C/4
• Desired - GCSE - Maths or equivalent - C/4

Course Information

Course: HR support (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: 37 hours per week/52 weeks per year with annual leave allowance.Working days are Monday to Friday, 8.30am to 4.30pm (can be flexible).Time for study included in working hours.

Expected Duration: 1 Year 6 Months

Training Provider: SUFFOLK NEW COLLEGE