HR Assistant - Apprentice

University-of-Oxford; Oxford; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Oxford Living Wage

Hybrid working

Job summary

University of Oxford in Oxford is offering an Apprentice Grade 01A-1 role within the Medical Sciences Divisional Office. This apprenticeship spans two years, combining in-house training with day-release or distance learning to achieve a Level 3 CIPD qualification.

You will support the employee lifecycle, handle routine HR queries, and contribute to recruitment and staff development in a busy HR team, with most on-site work and a hybrid option.

Qualifications

• Educated to GCSE standard (English and Maths grade 4 or above) or equivalent.
• Commitment to confidentiality, integrity and equal opportunities.
• Willingness to undertake professional development and training.

Responsibilities

• Provide customer service and recruitment administration support.
• Maintain accurate employee records and support payroll processes.
• Assist with recruitment administration and induction activities.
• Support compliance checks and monthly HR reporting.
• Collaborate with the Divisional Academic HR Manager and HR Officers.
• Build strong relationships with HR team and stakeholders.

Skills

Organisational skills

Planning

Attention to detail

Communication skills

Teamwork

Discretion / confidentiality

Professional development

Education

GCSE English and Maths (4+)

Tools

Microsoft Word

Microsoft Excel

SharePoint

Job description

OPEN TO INTERNAL AND EXTERNAL APPLICANTS

• Apprentice Grade 01A-1: £26,686 (inclusive of Oxford Living Wage)
• Full time (36.5 hours / 1 FTE)
• This role also offers the opportunity for hybrid working. Majority of the working week on site working; Tuesday current team on site day.
• Our office location is the Medical Sciences Divisional Office, John Radcliffe Hospital, Headington, OX3 9DU.

About the Role

If you choose to become an apprentice at the University of Oxford, in the Medical Sciences Divisional Office, you will be joining a small HR team that are committed to supporting you in your journey to becoming a qualified HR professional.

You will be required to complete a 2 year training programme that will cover all aspects of the role and will be delivered through in-house training, as well as day-release or other distance learning methods delivered by Abingdon and Witney College (Abingdon campus). You will complete a Level 3 HR Support Apprenticeship and you will gain a Level 3 CIPD qualification. College attendance and successful completion of these studies is an essential requirement of this Apprenticeship.

The purpose of this role is to provide efficient and accurate HR support across the employee lifecycle. You will be handling day to day queries and providing human resources advice that covers the full employee life cycle – applying policies and procedures consistently. This is a varied and busy role covering a wide range of procedures around the recruitment, retention and development of staff in the Medical Sciences Division Office.

Key Responsibilities Include – please see the job description for more detailed information

• Customer Service and Recruitment Administration:
• Act as the first point of contact for routine HR queries providing accurate, timely administrative support.
• Maintain accurate employee records and support payroll and casual worker processes throughout the employee lifecycle.
• Support the full recruitment administration and induction process.
• Compliance:
• Support with compliance checks by running monthly reports from the HR systems and completing relevent and required checks.
• Support the Divisional Academic HR Manager and HR Officers with adhoc requests and processes relating to Academic related work.
• Teamwork:
• Build strong, trusted relationships with the HR team, divisional colleagues and wider stakeholders, in order to facilitate smooth HR operations and foster a positive image of the university’s professional services

Skills and Qualifications – please see the job description for the full selection criteria

• Strong organisational, planning and attention-to-detail skills
• Flexibility to prioritise changing workloads and work effectively both independently and as part of a team.
• Clear written and verbal communication skills
• Confidence using Microsoft Office applications including Word, Excel and SharePoint
• Commitment to confidentiality, integrity and equality, diversity and inclusion.
• Educated to GCSE standard (English and Maths grade 4 or above) or equivalent
• Commitment and willingness to undertake professional development and training

What We Offer

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

• Employee Assistant Programme
• Family Leave schemes
• Cycle and electric car loan schemes
• Discounted bus travel and season ticket travel loans

Closing and Interview Information

The closing date for applications is 23:59 on Monday 19 October 2026. Interviews will take place in person at the John Radcliffe Hospital on Thursday 12 November 2026.