HR Assistant

Civica Uk Ltd; Swadlincote; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player in the construction sector is seeking a dedicated HR Assistant to provide comprehensive HR administrative support. This role involves managing the full employee life cycle, offering guidance on employment law, and supporting HR initiatives. The ideal candidate will possess strong interpersonal skills, attention to detail, and experience with HRIS systems. Join a rapidly growing company that values innovation and quality, and contribute to enhancing HR processes while ensuring a supportive work environment for all employees. This is an excellent opportunity to develop your HR career in a dynamic and engaging setting.

Qualifications

• Proven experience as an HR Assistant in a fast-paced environment.
• Strong administrative skills with a focus on drafting HR documents.

Responsibilities

• Support the full employee life cycle, including onboarding and probation reviews.
• Provide advice on employment law and HR policies to managers and employees.

Skills

Interpersonal Skills

Attention to Detail

Organizational Skills

Confidentiality

Knowledge of Employment Law

Education

CIPD Level 3

Tools

HRIS System

Cascade

Job description

Purpose of the Job

To provide a comprehensive, professional and effective HR administrative and some advisory support services to Keystone Group Companies.

Key Responsibilities/Duties:

• Support the full employee life cycle, including managing the on-boarding process, induction, probation reviews, starters, leavers etc.
• Uploading and managing all vacancies on Networx and liaising with the relevant HR Partner or hiring manager. Also providing managers with guidance and assistance, liaising with agencies, screening and interviewing when required.
• Provide managers with advice and support on ER issues - including disciplinary meetings relating to sickness, absence and AWOL and support with note taking.
• Develop letters regarding disciplinary hearings, counselling forms, etc.
• Provide managers and employees with advice on Employment law and HR policies, escalating issues to the HR Business Partner as required.
• Maintain all personal files and ensure files are kept up to date.
• Raise correspondence including: offer letters and contracts, reference requests, salary review letters, probation reviews, absence meeting outcomes. Track probation periods and end dates for fixed term contracts.
• Act as the HRIS Super user, keeping the system updated with new starter details, changes and leaver information. Raise the associated starter/leaver forms and compliance and audit checks.
• Support the collation of monthly HR reports as required.
• Support the HR Business Partners with training needs analysis/delivery.
• Ensure employee training and development records are kept up to date.
• Promote Health & Safety in the workplace, displaying excellent personal safety and challenging others when unsafe behaviour is observed.
• Assist and support the benefits within the company such as cycle to work, key employee awards and long service awards.
• Develop and propose enhancements to HR processes as appropriate.
• Assist with HR projects, as required.
• Creation of PO numbers.
• To carry out other tasks as deemed necessary, which are within the job holder's capability.

Qualifications and experience:

• CIPD level 3 desirable but not essential.
• Proven experience working at an HR Assistant level, ideally in a fast paced manufacturing environment.
• Good interpersonal skills with the ability to liaise with managers and colleagues of all levels.
• Tact and discretion and an ability to work in a confidential environment.
• Experience of using an HRIS system, Cascade experience is desirable.
• Strong administrative skills, including experience of drafting letters, contracts and policies, as well as a good attention to detail.
• Good knowledge and understanding of employment law.
• Strong organisational and excellent IT skills.

Established in 1989, Keystone Group is a fast paced, rapidly growing construction product manufacturer. Now comprising 8 businesses, the company is a major player in the supply of structural steel solutions and offsite building components to the construction sector in the UK and Ireland, with a growing presence in export markets. With a strong focus on innovation the company has grown to its present position in the marketplace by establishing a reputation for reliable supply of quality specialist products.