HR Assistant

Owen Reed Ltd.; City Of London; In loco; GBP 28.000 - 36.000; Tempo pieno

Descrizione del lavoro

Owen Reed Ltd. in London is seeking an HR Assistant to join the Early Careers Development team. The role supports Trainee Solicitors, future Trainees and Solicitor Apprentices through onboarding, seats, secondments and qualification, working alongside HR Assistants and HR Administrators.

The team includes a Senior Early Careers Development Manager, two Advisers, and an HR Assistant, with occasional hours beyond 9:30am–5:30pm.

Competenze

• Experience working within HR, ideally in Early Careers.
• Experience in corporate or professional services environment.
• Excellent interpersonal and written communication skills.
• Strong Microsoft Office skills.

Mansioni

• Organise and present joiner events and inductions.
• Coordinate onboarding, pre-joining communications and right to work checks.
• Support qualification processes and secondment administration.
• Liaise with internal teams and external providers as needed.
• Maintain HR records and assist with employee relations matters.
• Handle inbox and respond to queries, including holiday references.

Conoscenze

HR experience

Early Careers

Interpersonal skills

MS Office

Attention to detail

Time management

Diversity & inclusion

Strumenti

Microsoft Office

Descrizione del lavoro

Owen Reed is looking to recruit an HR Assistant to join the Early Careers Development team for a top law firm in London.

Role Overview

The Early Careers Development Team is part of the HR Department and the wider Business Services function based at the firm’s head office in London. The Early Careers Development Team supports Trainee Solicitors, future Trainees and Solicitor Apprentices through their early careers journey, including law school, onboarding, seat allocations, secondments and qualification. The HR Assistant role works alongside a team of HR Assistants and HR Administrators on a range of generalist HR support activities whilst specialising in Early Careers Development.

The Early Careers Development Team is made up of a Senior Early Careers Development Manager, two Early Careers Development Advisers, and an HR Assistant.

Key Responsibilities

The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm.

• Organise and help present at future joiner events.

• Organise and present at early careers induction and communicate starting details.

• Coordinate early careers onboarding, including pre-joining communications, inductions and right to work checks.

• Help coordinate SQE bookings and results and maintain the relevant records and trackers. Triage reimbursement and loan requests, escalating as required.

• Share information and collaborate with teams across the firm including the Early Careers Recruitment and Learning & Development teams.

• Liaise with BPP in relation to attendance, results, and some employee relations or wellbeing matters, and support the ongoing relationship with the provider.

• Support with the bi-annual qualification process, including producing qualification packs, ensuring meetings are scheduled, producing paperwork, processing leavers, and monitoring the receipt of practicing certificates.

• Support international and client trainee secondment processes including producing secondment paperwork, maintaining trackers, updating HR records and liaising with necessary teams regarding people moves.

• Own the Brussels secondment process, including managing applications, assessing suitability, liaising with Group Trainee Partners and managing outcomes.

• Coordinate cyclical seat rotation process including managing supervisor allocations.

• Oversee and deliver the Continuity Partner and buddy programmes.

• Maintain HR records to ensure LeaP (online learning and performance system) and People Portal records are accurate and reflective of changes.

• Assist with employee relations cases including but not limited to, health and well-being, absence and performance management.

• Oversee trainee performance review completion metrics, working with Group Trainee Partners to ensure reviews are completed in a timely manner.

• Provide ongoing support across trainee processes and other ad hoc tasks as required.

• Maintain all central Early Careers Development trackers and data. Keep accurate and up to date process notes for all processes.

• Be responsible for the Early Careers Development inbox, responding to queries such as holiday or reference requests and escalating as required.

• Review holiday usage metric and send holiday reminders at each seat rotation. Support holiday queries, calculations and annual carry forward processes.

• Review the trainee intranet and seat selection brochure every six months to keep information up to date. Work with the HR Advisory team to review and update employee handbook policies regularly.

• Process invoices and expenses.

• Maintain a good working knowledge of SRA requirements, particularly in early careers.

• Support the Early Careers Development team and HR Advisory team with projects.

• Seek ways to develop processes and efficiencies, including using AI effectively.

Candidate Profile

Candidates for this position must have:

• Experience working within HR, ideally in Early Careers.

• Experience working in a corporate or professional services environment.

• Excellent interpersonal and written communication skills.

• A strong working knowledge of Microsoft Office (in particular Word, Excel and PowerPoint).

• A high level of attention to detail, strong numeracy, and good use of grammar.

• The ability to manage processes autonomously to ensure all requirements and deadlines are met.

• The ability to multi-task and prioritise as appropriate.

• The highest standards of professional ethics and confidentiality.

• Enthusiasm and a can-do attitude.

• Experience of working in a diverse team whilst fostering an inclusive team culture.