HR Administrator - Vaccination UK

Vaccination UK Ltd.; Hitchin; On-site; GBP 25,000 - 35,000; Full time

Job summary

Vaccination UK Ltd. is seeking an HR Administrator to support their dynamic HR function. The role involves managing employee lifecycle documentation, responding to queries, and supporting recruitment activities. With a focus on compliance and meticulous record-keeping, this position is perfect for someone with strong administrative skills and a keen attention to detail.

Benefits

Pension - 5% employer contribution

Supermarket & High Street Discounts

Employee referral scheme

25 days annual leave

Qualifications

• Experience in an admin role, preferably HR.
• Ability to handle sensitive information discreetly.
• Experience in high-volume recruitment.

Responsibilities

• Provide key administrative support across HR function.
• Manage HR inbox and respond to queries promptly.
• Support recruitment activities during peak periods.

Skills

Attention to detail

Communication skills

Interpersonal skills

Education

Ideally CIPD Level 3

Tools

Microsoft 365

Job description

ABOUT US:

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

JOB DETAILS:

Job title: HR Administrator.

Contract: Fixed Term until 19th December 2025

Working Hours: Monday to Friday between 9:00am - 5:00pm.

BENEFITS:

Pension - 5% employer contribution based on qualified earnings.

VIVUP - Supermarket & High Street Discounts & Employee Assistant Programme.

Blue Light Card - Supermarket & High Street Discounts.

Employee referral scheme.

25 days annual leave.

JOB PURPOSE:

The postholder will provide key administrative support across the HR function, managing employee lifecycle documentation, responding to HR queries, and ensuring compliance with policies and legal requirements. They will also support recruitment activity during peak periods.

KEY RESPONSIBILITIES:

HR Administration

• Monitor and manage the HR inbox, triaging and responding to queries promptly and professionally.
• Provide accurate and timely administrative support throughout the employee lifecycle, including:
• Probation reviews/ letters
• Employment contracts and contract changes
• Resignation acknowledgements and leaver processing
• Payroll changes and notifications
• Reference requests
• Exit Interviews
• Maintain employee records on the HRIS and ensure documentation is stored securely and in compliance with GDPR.
• Assist with drafting letters, forms, and templates related to employee matters.
• Support the administration of employee benefits and absence management processes.
• Organise and maintain HR files, ensuring that digital and physical records are current and well-structured.
• Assist in producing reports as required (e.g. turnover, absence, onboarding).
• Support the administration of employee engagement initiatives such as “Winning Temps” and wellbeing campaigns, including data collation and internal communication.
• Handle confidential and sensitive information with professionalism and discretion.
• Schedule HR-related meetings, note take where necessary, and support project-based work.
  
  

Recruitment Support (as Required)

• Post job advertisements across relevant platforms.
• Coordinate and track compliance checks (e.g. right to work, DBS clearance) in line with internal procedures.
• Maintain accurate recruitment records and applicant tracking.
• Prepare and issue new starter documentation.
• Support completion of pre-employment checks.
• Create employee profiles on HRIS
• Provide admin support for high-volume recruitment campaigns (e.g. flu vaccination programme).
• Ensure clear and timely communication with candidates and hiring managers.
  
  

EXPERIENCE/SKILLS:

• Experience in an admin role (HR Admin role preferably)
• Ideally CIPD Level 3 but not essential.
• Conversant with Microsoft 365.
• Experience in high-volume recruitment.
• Familiarity with applicant tracking systems (ATS) and HR software.
• Working in a fast-paced environment.
• Attention to detail and a commitment to maintaining data accuracy. Juggling competing demands effectively and managing own workload and priorities.
• Ability to handle sensitive and confidential information with discretion.
• Excellent interpersonal and communication skills.
• Establishing strong working relationships with colleagues and hiring manager.
  
  

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.

#ELCG1