HR Administrator - Part-Time

TFP Fertility Group

Oxford

Remote

GBP 24,000 - 28,000

Part time

2 days ago

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Benefits offered by this job

Dual contribution pension

27 days annual leave (pro rata)

Remote work option

Job summary

TFP Fertility Group is seeking a detail‑oriented HR Administrator for a part‑time role. The successful candidate will handle HR administration across the employee lifecycle, ensure data accuracy, and deliver a high‑quality service to employees and management.

The role is remote with monthly onsite presence in Oxford when required. The position requires strong Microsoft Office skills, confidentiality, and the ability to work independently within a small team.

Qualifications

GCSEs or equivalent.
Experience in a confidential administration role.
Proficient in Microsoft Office and databases.
Excellent attention to detail.
Ability to prioritise and meet SLAs.
Team player with initiative.
Right to work in the UK.
Criminal record checks satisfactory.

Responsibilities

Process HR administration across the employee lifecycle and keep databases up to date.
Manage probation periods with proper documentation.
Oversee end-to-end onboarding for new starters delivering a great experience.
Track and administer maternity/paternity leave.
Maintain HR systems with starters and leavers.
Handle HR team inbox and queries within SLA.
Communicate with line managers and General Managers.
Maintain electronic employee files.
Administer benefits and pension administration.
Run monthly payroll post-payroll and compare databases.
Coordinate with payroll on employee information and cut-offs.

Skills

Attention to detail

Microsoft Office

Education

GCSEs

Tools

VLOOKUP (Excel)

Job description

Job Description

We at TFP, are looking for brilliant minds and passionate hearts to help us shape the future of fertility. We are one of the largest fertility service providers in Europe operating our IVF clinics and egg/sperm freezing banks in the UK, Poland and Netherlands. We have embarked on the mission to use technology to provide patients with a memorable best-in-class fertility journey that leads to the best outcome – starting a family!

At TFP, we offer all our patients the care, understanding and expertise that help to bring dreams to life. We are passionate about what we do, which reflects our commitment to creating lives and changing lives.

Science research and innovation are key to how we work and have led to us pioneering fertility treatment for more than 35 years. Many of our clinicians are internationally renowned specialists and we regularly share knowledge across our clinics to further improve our success.

The Role

Working in a small team, the role of HR Administrator is integral. With an excellent eye for detail and administration skills, the role is responsible for delivering a quality service to all employees and management throughout the employee life cycle, ensuring data is maintained, accurate information is issued and queries are concluded.

This is a part-time opportunity working 20 hours per week. Monday to Friday 10.00-14.00

The Location

The HR team are mostly remote. However, the head office team are based from TFP Oxford Fertility which is conveniently located in a business park setting on the outskirts of Oxford, close to junction 8a of the M40, there is ample free parking for staff and patients around the building. If possible the successful candidate will work onsite with the team once per month.

Job Requirements

Key Responsibilities

Process all HR administration across the employee life cycle, ensuring all internal databases maintain consistent and matching real-time information
Manage the probation periods for all new starters, ensuring appropriate documentation is collated and issued
Manage the end to end onboarding service for all new starters, delivering an excellent experience for both all new employees and their line managers
Track and administer all Maternity and Paternity Leave
Ensure HR-related systems are fully maintained with starters and leavers
Manage the HR Team inbox to internal SLA’s including issuing relevant queries across the HR team to resolve
Dealing with appropriate emails with line managers and General Managers
Maintain our electronic employee files
Excluding pension, managing all relevant benefits administration
Run monthly reports post-payroll input to V:LookUp and run comparisons across databases
Liaise with payroll in all relevant employee information in line with set cut-off periods.

Confidentiality

The role requires a high level of confidentiality and sensitivity of information about employees in accordance with the National and European data protection legislation.

Essential

Qualifications and Experience

GCSE’s
Key experience in an administration role with high levels of confidentiality
Experience working with Microsoft Office and some databases
Excellent attention to detail
Ability to prioritise and self-motivate to meet target SLA’s
Comfortable working in a sole role yet part of a team
Comfortable to ask questions and curious to suggest changes and amendments to processes/administration that provide a better service
Right to work in the country of application
Satisfactory criminal record checks

Desirable