HR Administrator (FTC)

Cygnet; Kings Hill; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Cycle to work scheme

Employee discount

Job summary

Cygnet is seeking a HR Administrator for its Kings Hill office in Kent. The role is full-time on a 8-month FTC to cover maternity leave, with a hybrid pattern (two days in the office, three days at home).

You will directly support the Finance function and HR processes, handling recruitment, onboarding, and employee records while collaborating with the Group Financial Controller and HR Business Partner.

Qualifications

• No prior HR experience required.
• Candidates from a busy office environment will be advantaged.
• FTC for 8 months covering maternity leave; hybrid working pattern.

Responsibilities

• Support finance team with HR processes and records.
• Coordinate recruitment, onboarding and change-of-circumstances processes.
• Maintain accurate personnel records and reporting.
• Prepare minutes for employee meetings such as disciplinary and grievance meetings.
• Provide admin support to HR and Finance managers to manage teams effectively.
• Ensure confidentiality of employee information at all times.

Skills

HR administration

Confidentiality

Communication

Job description

Helping others improve and turn their lives around - there's no better feeling. It's what we do for thousands of people at more than 150 sites across the UK. Be a part of it.

An exciting opportunity has arisen for a HR Administrator to join Cygnet Group on a full‑time basis at our Kings Hill office in Kent (ME19 4AE) (we are also open to considering part‑time).

This role will be a hands‑on role supporting our busy finance team with all of their HR requirements.

Supported by our Group HR function , no prior HR experience is required however experience working in a busy office environment will be beneficial.

Please note this is a FTC for 8 months, covering Maternity Leave.

This is a hybrid role, with two days per week based in the office and three days working from home.

Purpose of role

The HR Administrator will support the Finance function by helping to deliver a consistent, high-quality people service across the team. Working closely with the Group Financial Controller, HR Business Partner and Finance managers, the role will provide administrative and coordination support across key employee lifecycle activities, including recruitment, onboarding, training, employee relations, reporting and compliance.

The postholder will act as a key point of contact between the Group Financial Controller, HR Business Partner and Finance team, supporting effective communication, accurate record keeping and the smooth delivery of people processes.

In summary, this role will support the successful delivery of the Group Financial Controller's people priorities, ensuring managers and employees receive timely, professional and confidential support.

Summary of Responsibilities

• Support the delivery and development of people processes within Finance
• Assist the Group Financial Controller in supporting strong people management and leadership across the Finance team.
• Support managers in applying people processes and policies consistently across the function.
• Monitor and report on key people-related activities, including appraisals, probation reviews, inductions and the maintenance of accurate personnel records.
• Support the Group Financial Controller with the effective management of the team, helping to ensure objectives and deadlines are met.
• Maintain confidentiality at all times when handling employee information and sensitive matters.
• Support managers with employee-related requirements
• Provide guidance and administrative support to Finance managers to help them manage their teams effectively.
• Provide HR administration support on an ad-hoc basis, including taking accurate minutes during employee meetings such as disciplinary and grievance meetings.
• Coordinate recruitment, onboarding and change‑of‑circumstances processes, ensuring actions are completed accurately and on time.
• Support employee wellbeing processes within the Finance function, including occupational health referrals, flexible working requests, maternity leave support and other changes in employee circumstances.
• Training support
• Monitor training requirements and completion levels, providing administrative support to ensure mandatory and role-related training remains up to date.
• Support the delivery of HR services
• Act as a key link between the HR Business Partner, Group Financial Controller and Finance function to help deliver a high-quality HR service to employees.
• Prepare and support HR compliance reporting as required.
• People reporting
• Provide regular reports and updates to managers, highlighting upcoming deadlines and outstanding actions.
• Follow up on key deadlines, such as appraisal completion, ensuring documentation is accurate, complete and maintained to an auditable standard.
• Escalate any overdue actions, incomplete records or areas of concern to the appropriate manager or HR contact.

Why Cygnet? We'll offer you...

Salary between £25,000 - £30,000 per year

• Monthly reflective practice, & support with CPD opportunities
• Pension scheme
• "Cycle to work" scheme & employee discount saving.

Please Note: successful candidates will be required to undergo an enhanced DBS check.