HR Administrator - FTC

Penningtons Manches LLP; Basingstoke; Hybrid; GBP 23,000 - 29,000; Full time

Job summary

Penningtons Manches LLP is seeking an HR Administrator to join the HR Business Support Team on a 12-month fixed-term contract as maternity cover. The role supports full employee lifecycle activities and annual HR processes in a hybrid working environment.

Reporting into the HR Business Partner, you will collaborate with HR Partners and Advisors to deliver proactive HR administration, reporting, and project support while maintaining confidentiality and high attention to detail.

Qualifications

• Recent administration experience
• Understanding of end-to-end HR administration
• Keen interest in HR best practices
• Strong teamwork and can-do attitude
• Ability to manage changing workload with attention to detail
• Ability to work independently and take initiative
• Confidentiality and data handling discipline

Responsibilities

• Provide administrative support to the HR Business Support Team.
• Produce documentation, filing, update HR systems, and arrange meetings with stakeholders.
• Oversee onboarding, inductions, leavers, payroll, family leave policies, and probation reviews.
• Support salary/bonus reviews, promotions, trainee seat changes, and quarterly reviews.
• Act as first point of contact for central HR mailbox and escalate as needed.
• Assist with reporting, purchase orders, and invoice reconciliation.
• Support fellow Administrators during peak periods and other ad-hoc tasks.

Skills

Administration experience

HR administration

Team orientation

Communication skills

Prioritisation

Initiative

Data confidentiality

Tools

HR databases

Outlook

Excel

Word

Job description

Overview

Our HR Team are looking to recruit an enthusiastic HR Administrator to join our HR Business Support Team for a 12-month fixed term contract as maternity cover. Reporting into the divisional HR Business Partner, and working alongside existing HR Administrators you will be responsible for the provision of a proactive and professional HR administration service covering the full employee lifecycle and annual processes. You will also work with the wider HR Team to support with the delivery of annual and ad-hoc projects.

The firm operates a hybrid agile working policy allowing employees to work from home (or another UK location) for up to 50% of their time. Individuals can also apply for other flexible working options either at the time of recruitment or during the course of their employment.

Responsibilities

• Provide administrative support to the HR Business Support Team, consisting of the HR Business Partners and HR Advisors.
• HR administration activity includes: producing documentation, timely records filing, accurate updating of HR systems, arranging meetings, appropriate liaison with internal and external stakeholders and communication with team managers.
• Full day-to-day administration processes include: new starter, onboarding, induction, leaver processes, employee payroll, family leave policies, probation reviews, sickness absence, exit interviews and contractual changes.
• HR Business Support cyclical activity includes: salary/bonus review, promotions, trainee seat changes, quarterly reviews, new solicitor qualifications and holiday years.
• Act as first point of contact for queries in the central HR mailbox, responding in a timely manner or escalating as appropriate.
• Support with the Team’s regular and ad-hoc reporting requirements and processing of purchase orders and invoice reconciliation.
• Support to other Administrators within the HR Team during peak periods of activity, and any other ad-hoc activity that may arise within the team.

Essential & Desirable Criteria

• Previous administration experience, preferably within a fast-paced Professional Services environment.
• An understanding of, or keen desire to learn, end-to-end HR Administration and best practice.
• A strong team orientation with a ‘can-do’ attitude.
• Professional approach with excellent communication skills.
• A clear ability to manage and prioritise a changing workload, whilst maintaining high attention to detail at all times.
• Ability to act on own initiative, to work and investigate queries independently.
• Strong IT skills with experience of HR databases, Outlook, Excel and Word. An ability to analyse and manipulate data desirable.
• Complete confidentiality at all times.

At our firm, Diversity, Equity and Inclusion is a priority and at the heart of everything we do. We actively want to attract a diverse workforce and welcome applications from everyone, from all backgrounds. We are committed to promoting an inclusive culture where everyone can be their full selves and experience being seen and heard. You can find out more about our firm’s commitment, initiatives and Pennclusion committeeshere.

We ensure that there are equal opportunities and treatment for all job applicants and employees, at all stages of the recruitment process and employment, regardless of age, gender reassignment, marriage or civil partnership, pregnancy and maternity, disability, race (including colour, nationality, ethnic or national origin), religion or belief, sex, sexual orientation, gender identity, gender expression and social background. We aim to provide adjustments for people who have a disability, long-term health condition (including mental health) or neurodiversity. If you would like to request an adjustment, please [e-mail]