HR Administrator

Optoma; Hemel Hempstead; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental cover

Pension

Up to 30 days holiday

Job summary

Optoma Europe Ltd in Hemel Hempstead is seeking an HR Administrator to provide first line HR support and administration within a hybrid working model (office and remote).

You will manage employee records, support lifecycle events, assist recruitment and onboarding, payroll, and reporting while ensuring data integrity and compliance across EMEA.

Qualifications

• Experience in an HR support or administration role.
• Familiarity with UK employment law and best practice.
• Experience handling confidential and sensitive data.
• Experience supporting a multi-national company.
• Experience using HR software or HRIS.
• Fluent in a second language.
• CIPD qualification or in-progress.

Responsibilities

• Maintain accurate employee records on HR systems and improve data quality.
• Manage end-to-end recruitment including ads, interviews and agencies.
• Handle payroll administration timeliness and accuracy.
• Oversee onboarding for new starters including contracts and inductions.
• Support employee relations notes, meetings and investigations.
• Prepare management information and reports for decision making.
• Assist on ad hoc HR projects and general HR admin tasks.

Skills

HR administration

Time management

Organisational skills

Microsoft Office

AI tools familiarity

English proficiency

Attention to detail

UK Employment Law knowledge

Data confidentiality

HRIS experience

Multinational experience

Second language

CIPD study or qualification

Education

CIPD qualification (in progress)

Tools

HRIS software

SharePoint

Excel pivot tables

Job description

Vacancy: HR Administrator - Hybrid Working – between Hemel Hempstead Head Office (HP2 7TG) and Remote

Optoma Europe Ltd is part of the Optoma Group which operates regional headquarters in Europe, the USA, and Asia Pacific. With well-established channels across three continents, we bring people together through pioneering visual solutions for customers and partners worldwide.

Our EMEA headquarters is based in Hemel Hempstead, UK, with team members located across Europe, the Middle East, and Africa (EMEA) to provide localized expertise and support.

As a global leader in award-winning projection and digital display technologies, Optoma provides solutions to home, office, education, and commercial spaces. Established in 1997, Optoma now employs around 130 staff across the EMEA region.

A passionate, customer-focused brand, Optoma products captivate, inspire, and connect people for a better experience.

Remuneration

Working for Optoma, you can expect a competitive salary with additional corporate benefits such as medical insurance, dental cover, pension and up to 30 days holiday per year - subject to service requirements.

Job Description

The role of HR Administrator is acting as first line contact on HR matters ensuring successful delivery of HR Support and Administration. Aligned to business functions the role will support HR in both day to day and project activity. This is a key role requiring commitment, initiative, confidentiality and a proactive approach.

Key Responsibilities

• Maintain accurate and up-to-date employee records on company HR systems while proactively identifying opportunities to improve data quality, processes and ways of working
• Provide an effective HR administration service relating to the employment lifecycle including starters, leavers and changes to terms and conditions
• Manage the end-to-end recruitment process including posting job adverts, scheduling interviews and liaising with candidates and recruitment agencies
• Manage administration of monthly payroll ensuring that all payroll instructions are prepared and logged accurately and in a timely manner
• Responsible for managing the onboarding process for new starters; preparing employment contracts, pre-employment packs, reference requests and carrying out new starter inductions
• Administration of leaver process
• Maintain comprehensive knowledge of employee benefit programs to accurately administer, process changes, and provide informed advice to staff. Ensure continuous personal development by keeping up-to-date with employment law across EMEA regions
• Support colleagues in managing absence, maternity, paternity, special leave requests, occupational health referrals etc
• Ensure the provision of accurate advice and guidance to all stakeholders as defined in company HR policies, processes and procedures within EMEA region
• Responsible for accurate preparation and timely preparation of management information and reports to support decision-making processes
• Support the HR team with ad hoc projects, taking ownership of agreed actions and following up proactively to ensure progress
• Advise on non-complex HR related issues
• Maintain a high level of confidentiality in relation to all HR matters
• Support HR in employee relations matters, taking notes at formal meetings, investigations and hearings
• Carry out general administration tasks for the HR Department, such as; devising standard HR documents and letters and manage the HR and recruitment inboxes
• Carry out data processing and analysis tasks requiring the use of excel e.g. pivot tables, formulas, etc.
• Comply with the company’s ISO 27001 and ISO 14001-aligned information security and environmental management policies, participate in awareness and training activities, and report any incidents or concerns

Candidate Specification

Key Skills & Experience:

• Ability to manage workload effectively to meet tight deadlines
• Experience in an HR support or administration role
• Excellent organisational skills with the ability to prioritise important projects
• Competent in using Microsoft Tools and Applications, including Word, Excel, PowerPoint, Outlook and SharePoint
• Familiarity with AI tools such as Co-Pilot, Chat GPT, Canva, or Midjourney etc. and a willingness to learn more
• Excellent levels of written and spoken English
• High attention to detail
• Basic understanding of UK Employment Law and best practice
• Experience working with confidential and sensitive data
• Experience supporting a multi-national company
• Experience using HR software or a HRIS, with the ability to learn new systems quickly
• Fluent in a second language
• CIPD qualified or currently working towards certification

We are an equal opportunities employer committed to promoting diversity and ensuring that all employees and applicants are treated with respect, dignity and fairness. We welcome applications from all and as such if you require any reasonable adjustments to our recruitment process, please inform us and we will do our best to accommodate your needs.