HR Administrator

Wesleyan; Birmingham; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Annual bonus

28 days holiday

Hybrid working

Company pension scheme

Job summary

Wesleyan in Birmingham is seeking an HR Administration Assistant to deliver efficient, accurate administrative support across the employee lifecycle. This fixed-term role is 35 hours per week with hybrid working (office-based in Birmingham, typically 2 days in the office).

You will be the front line for HR queries, manage employee records in WesPeople, coordinate onboarding/offboarding, and assist with payroll-related tasks.

Qualifications

• Previous HR administration or HR support experience.
• Strong administrative and organisational skills.
• Experience using HR systems and MS Office for reporting.
• Ability to manage deadlines in a busy service environment.

Responsibilities

• Act as the first point of contact for the HR shared service mailbox, ensuring queries are handled promptly and professionally.
• Provide accurate first-line guidance on HR matters, including payroll, benefits and policies.
• Administer HR cases and ensure activity aligns with payroll deadlines and controls.
• Prepare and process employment offer documents accurately and timely.
• Maintain accurate employee records in WesPeople with confidentiality and compliance.
• Coordinate onboarding and offboarding administration and background checks.
• Raise purchase orders and process invoices within required timescales.
• Administer Occupational Health requests and manage follow-up.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Prioritisation

MS Office proficiency

Tools

Microsoft Office

WesPeople

Payroll systems

Job description

Salary: Up to £25,800, based on skills and experience

Contract Type: Fixed Term - 35 hours a week

Location: Hybrid working (office based in Birmingham) - typically 2 days in the office per week

Shape Brighter Futures with Wesleyan

Established in 1841, Wesleyan help trusted professionals - GPs, hospital doctors, dentists, and teachers - secure their financial future. Today, we’re proud to continue that mission with passion and purpose. If you’re looking for a role where your expertise makes a real impact, and you want to work in a culture that values collaboration, innovation, and integrity, we’d love to hear from you.

Find out more about who we are: careers.wesleyan.co.uk

Make a Difference

This role is responsible for providing efficient, accurate and compliant administrative support across the employee lifecycle.

The purpose of the role is to ensure all HR processes, records and documentation are maintained to the highest standard, supporting a regulated business environment where confidentiality, data integrity and regulatory compliance are critical. The post holder will act as a key point of contact for employees and managers via the Employee Services Inbox.

Your Impact

Here’s how you’ll make a difference:

• Act as the first point of contact for the HR shared service mailbox, ensuring employee and manager queries are handled promptly, professionally and in line with agreed service levels.
• Provide accurate first-line support and guidance on general HR matters, including HR processes, payroll, benefits, expenses and people policies.
• Administer HR cases accurately, ensuring activity is completed in line with payroll deadlines, internal procedures and relevant controls.
• Prepare and process employment offer documentation, ensuring all information is accurate, complete and issued within required timescales.
• Maintain accurate employee records in WesPeople, upholding data integrity, confidentiality and compliance with applicable requirements.
• Coordinate onboarding and offboarding administration, including liaison with third parties to support background checks and verification of employment eligibility.
• Raise purchase orders and process invoices accurately and within required timescales.
• Administer Occupational Health requests, ensuring appropriate follow-up, tracking and record management.
• Manage reference requests in accordance with internal procedures, confidentiality requirements and relevant data protection standards.
• Respond to WesPeople system queries, providing user guidance and supporting issue resolution where appropriate.
• Support the annual certification process through accurate administration, monitoring, tracking and follow-up.
• Assist with system testing, system updates and process improvement activity to support effective HR service delivery.
• Support the maintenance of HR processes, policies, standard operating procedures, training materials and user guides within WesPeople.
• Contribute to continuous improvement initiatives that enhance employee experience, service quality and operational efficiency.

What You’ll Bring

• Previous experience in an HR administration, HR shared service or HR support role.
• Strong administrative and organisational skills, with the ability to maintain high standards of accuracy and attention to detail.
• Experience of using HR systems and Microsoft Office applications to support accurate administration and reporting.
• Ability to prioritise workload, manage competing tasks and meet deadlines in a busy service environment.
• Strong written and verbal communication skills, with the ability to respond professionally to employees, managers and internal and external stakeholders.
• Working knowledge of employment legislation, HR processes and HR best practice relevant to an administrative support role.
• A proactive approach to continuous improvement, with an interest in supporting projects and service enhancement activity.
• Experience of working within a regulated environment, such as financial services, banking, insurance or professional services.

Benefits That Work for You

We believe rewards should reflect the life you live. Here’s what you can expect:

• Annual bonus to recognise your contribution.
• 28 days holiday (plus a culture day!) - rising to 30 days with service.
• Flexible hybrid working for better work-life balance.
• Company pension scheme - matched plus 2% (up to 10%).
• Free secure underground Birmingham city centre parking (subject to availability, weekend use included).
• Salary sacrifice schemes that help you provide the things that matter - to include PMI, Electric Vehicle Leasing and cashback on everyday essentials.
• Enhanced family leave and two volunteering days to give back to causes you care about.

Why Wesleyan?

We’re building a culture where everyone belongs. Diversity isn’t just a policy—it’s part of who we are. Whatever your background, we want you to feel valued and empowered to thrive. We’re proud supporters of the ABI Making Flexible Work campaign, which means we’re open to discussing flexible working, job shares, and part-time options.

If you need reasonable adjustments during the recruitment process, just let us know—we’re here to support you.

What to Know Before Applying

• Right to Work: We’re unable to provide VISA sponsorship, so you’ll need the legal right to live and work in the UK.
• Advert Closing: We typically advertise for two weeks but may close early if we receive a high volume of applications - apply early to avoid disappointment.