HR Administrator

Saipem; Aberdeen City; On-site; GBP 21,000 - 27,000; Full time

Job summary

Saipem in Aberdeen is seeking an HR Administrator to support the HR team with clerical and administrative tasks in a busy environment. This contractor PAYE role is office-based, full-time, and requires strong IT skills and attention to detail.

You'll handle recruitment-related mailboxes, expenses, headcount records, holiday accruals and travel arrangements in line with corporate guidelines while developing within a collaborative One Saipem Way framework.

Qualifications

• Experience in HR or general administration in a busy environment is desirable.
• Attention To Detail and excellent communication skills required.

Responsibilities

• Provide general administrative support for HR-related mailboxes and communications.
• Process expenses for onshore and offshore personnel; ensure timely turnaround.
• Maintain Aberdeen headcounts for staff and contractor; assist with HR reports for Corporate and Kingston office.
• Maintain holiday records and year-end accrual paperwork.
• Log and distribute document batches to Kingston; track returned documents.
• Arrange ad-hoc travel for medical appointments or training within guidelines.
• Provide support to Personal Logistics Team as required.
• Carry out additional duties as requested by the HR Supervisor.

Skills

Tools

MS Office Suite

Job description

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position:

As a HR Administrator, you will be responsible for supporting the core business function to ensure that Company and Corporate objectives are met by providing efficient clerical and administrative support to the HR department based in Aberdeen. This role would suit an individual, who is willing to learn what makes a busy HR Team work.

Your Responsibilities Will Include

• Provide general administrative support for shared mailboxes relating to recruitment, medicals and general HR, ensuring timely responses and effective communication.
• Process all expenses for onshore and offshore personnel, ensuring minimum turnaround period.
• Maintain the Saipem Aberdeen headcounts for both staff and contractor in respect of starters, leavers and amendments, assisting with the HR reports required by Corporate and the Kingston office.
• Maintain holiday records and associated paperwork for end of year accruals.
• Check, log and send document batches to the Kingston office. Log returned documents and distribute.
• Arrange any ad-hoc travel required for personnel to attend medical appointments or training, within the corporate guidelines.
• Provide general administrative support to the Personal Logistics Team as and when required.
• Carry out any other ad-hoc duties as required by the HR Supervisor.

What are we looking for?

Experience: Previous work experience within HR or general administration in a busy working environment is desirable but not essential. Would suit the right person who is looking to start out their career within a busy HR Department.

Attention To Detail And Excellent Communication Skills Required

IT knowledge: Intermediate MS packages (Word, Excel, Outlook and PowerPoint)

What We Can Offer To You

• Contractor role, PAYE – Contractor Temporary Ongoing
• Location: Aberdeen, full time office based
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
• Start date: As soon as possible

Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

Additional Information

We embrace diversity!

At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us!

Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page and our Instagram profile

PRIVACY POLICY

All candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

One vision, many paths, limitless possibilities.