HR Administrative Support - 6 Month FTC

Royal Berkshire Fire and Rescue Service; Reading; On-site; GBP 26,000 - 30,000; Full time

Job summary

Royal Berkshire Fire and Rescue Service is seeking an organised HR administrator on a six-month fixed-term basis to provide essential administrative support across HR activities, including recruitment, onboarding, leavers and DBS checks.

The role focuses on maintaining employee records, supporting HR workflows, and helping embed improvements while handling confidential information with discretion. Strong IT skills and office experience are essential, with CIPD Level 3 desirable but not required.

Qualifications

• Previous administrative experience is essential.
• Good Microsoft Office skills and experience in an office environment.
• Understanding of HR activities is desirable but not essential.

Responsibilities

• Providing accurate and efficient administrative support across HR processes.
• Maintaining employee records and digital and physical files, ensuring information is up to date.
• Supporting recruitment, onboarding, leavers and DBS checks.

Skills

Administration

Microsoft Office

Confidentiality

HR processes

Data management

Education

CIPD Level 3 qualification

Tools

Microsoft Office

Job description

About The Role

We are looking for an organised and enthusiastic individual to join our HR team on a six-month fixed-term basis.

This is a varied role where you will provide essential administrative support across a range of HR activities, helping us to provide an efficient and responsive service to our colleagues across the organisation. You’ll support everything from maintaining employee records and managing HR processes through to recruitment, onboarding, leavers and DBS checks.

As well as supporting the day-to-day running of the HR service, you’ll have the opportunity to help us review and improve the way we work. This will include maintaining clear processes and trackers, identifying opportunities to streamline administrative tasks and helping to embed improvements across the team.

This would be a great opportunity for someone with strong administrative skills who is looking to gain or build on their experience within a busy HR environment.

About You

We are looking for someone who is organised, reliable and has a keen eye for detail. You’ll be comfortable managing different priorities, following processes accurately and seeing tasks through to completion.

You’ll enjoy working as part of a team but will also be confident managing your own workload. As you’ll be handling employee information, discretion and the ability to maintain confidentiality are particularly important.

Previous administrative experience is essential, along with good Microsoft Office skills and experience of working in an office environment. An understanding of HR would be beneficial, and a CIPD Level 3 qualification or equivalent HR experience is desirable, but not essential.

Most importantly, we are looking for someone who is positive, proactive and willing to get stuck in, with the flexibility to support the team wherever needed.

Key Responsibilities and Deliverables

• Providing accurate and efficient administrative support across a range of HR processes.
• Maintaining employee records and physical and digital files, ensuring information is accurate, organised and kept up to date.
• Supporting key HR activities including recruitment, onboarding, leavers and DBS checks.
• Monitoring HR workflows and trackers, following up outstanding actions and carrying out routine data-quality checks.
• Supporting the review and improvement of HR administrative processes, procedures, checklists and templates.
• Handling confidential employee information appropriately and in accordance with data protection requirements.

Key Role Requirements

• Previous experience working in an administrative role and an office environment.
• Good IT skills, including Microsoft Office and related packages.
• Excellent attention to detail with a methodical and organised approach to work.
• Strong communication and interpersonal skills.
• Ability to follow processes and instructions accurately and follow tasks through to completion.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently as well as collaboratively as part of a team.
• A positive, self-motivated approach and willingness to take on new challenges.
• A general understanding of HR activities is desirable, alongside a CIPD Level 3 qualification or equivalent HR experience.

Application and Selection Process

The successful candidate will demonstrate and promote behaviours in line with the Job Profile/Person Specification and our Behaviour Competency Framework as attached.

The Behavioural Competency Framework allows us to easily identify the behaviours that drive successful performance and enables us to deliver an effective service. The behaviours detailed within the job profile will be assessed throughout the selection process.

Appointment is conditional upon undertaking a Standard Disclosure and Barring Service (DBS) check, Rechecks will be required in line with the Disclosure and Barring Service (DBS) and Recruitment of Ex-Offenders Policy.

For further details about the role please contact Samar Campbell, HR Adviser (Team Leader) at (url removed) to arrange an informal discussion.

If you have any queries about the application process or to discuss any adaptations or adjustments, we can make to assist you in your application or with our promotion process please contact Amanda Gavin at (url removed) or by phone (phone number removed) for an informal discussion.

Please note we do not accept applications via Agencies or CV’s without an accompanying application form.