HR Administrative Assistant

Outwood Grange Academies Trust; Tees Valley; On-site; GBP 21,000 - 23,000; Full time

Benefits offered by this job

Local Govt Pension

CPD opportunities

Flexible family policies

25 days holiday

On-site parking

Employee Assistance Programme

Job summary

Outwood Academy Acklam in Middlesbrough is seeking an Admin Assistant to provide vital administrative and clerical support to the academy and to the Business Manager. The role includes handling confidential information, coordinating meetings, room and catering bookings, minute-taking, filing, and answering calls.

You will also support the Reception at times and contribute to smooth internal operations. The ideal candidate will have experience in an office environment, strong communication

Qualifications

• Experience in an administration/office environment.
• Effective verbal and written communication.
• Ability to handle confidential information.
• Experience in a school environment is desirable.

Responsibilities

• Provide administrative and clerical support to the academy and to the PA to the Business Manager.
• Coordinate internal and external meeting arrangements, including room bookings and catering, and take minutes.
• Undertake regular filing and administer the academy's postal system.
• Answer incoming calls and support the Reception function at designated times of the day.

Skills

Communication

Confidentiality

Microsoft Office

Reception support

Job description

Role: HR Admin Assistant
Academy: Outwood Academy Acklam
Start Date: ASAP
Salary: £21,758 Working Pattern: 37 Hours Per Week, Term Time only + 10 days. Temporary until August 2027.

Are you organized and ready to provide vital administrative and clerical assistance to senior staff? Join us as an Admin Assistant, responsible for providing administrative support to the academy and specifically supporting the Business Manager. This role requires providing confidential assistance and ensuring smooth internal operations, including supporting the Reception function at particular times of the day.

Welcome from the Principal:

Thank you for your interest in Outwood Academy Acklam. As Principal, I'm incredibly proud of our GOOD-rated, vibrant, and diverse 11-16 academy in Middlesbrough. We have nearly 1,200 students who benefit from our spectacular building, state-of-the-art facilities, and strong, inclusive community.

Our energetic and passionate academic and pastoral teams are committed to making a significant impact. This is evident in our consistently improving student outcomes, including being the highest performing school in the town on the Fairer Schools Index with 'Well Above Average' progress. Everything we do is driven by our ACKLAM values.

We are an outward-facing school that celebrates diversity and widens opportunities for both our students and the community. Staff love working here, and we trust you will too.

The Admin Assistant provides administrative support to the academy and the PA to the Business Manager. The role involves providing confidential administrative and clerical assistance. Duties include assisting with internal and external meeting arrangements, such as room and catering booking and minute-taking. The assistant undertakes regular filing, administers the academy's postal system, and answers incoming calls. The role supports the Reception function at particular times of the day, taking responsibility for greeting and dealing with visitors.

Requires experience working in an administration/office environment. Essential skills include effective communication (verbal and written), ability to respect confidentiality, and competence in using standard ICT packages, including Microsoft Office. Must possess the ability to work well under pressure and relate to students in a pleasant manner, recognising potential child safeguarding issues. Experience working in a school environment is desirable.

Outwood Grange Academies Trust (OGAT) places staff development at the heart of its strategy to deliver excellence, aiming to recruit, develop, and retain the best staff through the Outwood Institute of Education (OIE).

What will we do for you?

We offer a supportive package focusing on professional advancement, secure benefits, and work-life balance:

• Secure Pay & Pension: Competitive salary, automatic pay progression, and enrolment in the Local Government Pension Scheme.
• Training & Progression: Access to diverse CPD opportunities, including apprenticeships and vocational qualifications.
• Flexibility & Leave: Flexible family policies, enhanced occupational benefits (with no qualifying period), and 25 days holiday, plus bank holidays for non-term time staff. (Holiday for part-time staff is calculated on a pro-rata basis)
• Wellbeing & Perks: Dedicated mental well-being strategy, free on-site parking, employee discounts, and access to a comprehensive Employee Assistance Programme.

Please note, we reserve the right to close advertisements early, either on the advertised closing date, or sooner if required.

Outwood Grange Academies Trust is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children.