HR Administration Team Leader

Scotch Whisky; Castlecary; On-site; GBP 45,000 - 60,000; Full time

Benefits offered by this job

Private Healthcare

Pension plan

Cycle to Work

Life Assurance

Bonus plan

Learning resources

Job summary

William Grant & Sons is seeking an experienced HR Administration Team Leader to shape and lead a high-performing HR Operations team across the employee lifecycle. You will ensure efficient, compliant services while driving data integrity, governance and continuous improvement as we transition to SuccessFactors.

You will build a capable HR Administration team, establish service standards, partner with stakeholders and embed new ways of working across HR Operations.

Qualifications

• Experience leading HR shared services in a complex organisation.
• Strong ability to drive continuous improvement and operational excellence.
• Knowledge of employment laws and data protection requirements.

Responsibilities

• Lead end-to-end HR administration services across the employee lifecycle.
• Develop a high-performing HR Administration team with clear service standards.
• Ensure compliant employment documentation and data governance across HR Ops.
• Drive process improvements and collaborate with HR across the Group.

Skills

HR operations leadership

data governance

change management

SuccessFactors experience

stakeholder management

Tools

SuccessFactors

Workday

Oracle

UKG

Dayforce

Job description

We're looking for an experienced and forward-thinking HR Administration Team Leader to join our HR Operations team at William Grant & Sons. This is a unique opportunity to grow and shape a high-performing HR Administration team from the ground up, playing a key role in defining how HR services are delivered across the Group. You'll lead the delivery of high-quality, efficient and compliant HR services across the employee lifecycle, while driving operational excellence, data integrity and continuous improvement. You'll also play a key role in supporting our transition to SuccessFactors, helping to embed new, streamlined ways of working across HR Operations.

If you're passionate about creating structure, embedding best practice and building a strong team culture, this is a role where you can make a real impact.

Please note, this role requires 4 days in the office in Arete, Cumbernauld.

Key responsibilities

As the HR Administration Team Leader, you will lead the delivery of end-to-end HR administration services across the employee lifecycle, ensuring a seamless, efficient and high-quality experience for our employees. You will build and develop a high-performing HR Administration team, establishing clear service standards, performance measures and ways of working that support operational excellence.

You will oversee the delivery of compliant employment documentation, maintain high standards of HR data quality and governance, and ensure adherence to employment legislation, company policies and data protection requirements. Acting as the escalation point for complex employee lifecycle matters, you will provide expert guidance and drive effective resolution.

Working closely with HR colleagues across the Group, you will champion consistency while balancing local requirements, identify opportunities to improve processes and services, and lead continuous improvement initiatives that enhance both operational effectiveness and the overall employee experience.

About you

To exceed in this role, you'll be a HR Operations leader with experience of leading and transforming HR shared services in a complex organisation. Combining strategic thinking with operational excellence, you will be passionate about creating efficient, high-quality processes that deliver a seamless employee experience across the employee lifecycle.

You'll bring expertise in HR operations, systems, data and governance, alongside a strong understanding of employment legislation and compliance requirements. And be a trusted partner to senior stakeholders, skilled at building relationships with stakeholders, influencing decisions and leading teams through change.

Most importantly, passionate about being an inclusive and collaborative leader who is committed to developing people, driving continuous improvement and creating HR services that help both employees and the Group thrive. Experience with HR platforms such as SuccessFactors, Workday, Oracle, UKG or Dayforce would be beneficial.

Reward and benefits

• We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
• Our employees enjoy a generous holiday entitlement and an opportunity to 'buy' or 'sell' some holiday entitlement.
• Private Healthcare and Doctor@Hand (remote GP service).
• Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
• Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues.
• Our Life Assurance cover is a multiple of eight times your annual basic salary.
• Product allocation so that you can enjoy our fantastic portfolio of brands.
• Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
• Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
• Learning resources to help you be your best self.