HR Administration Manager

Equans UK & Ireland; Newcastle upon Tyne; On-site; GBP 45,000 - 55,000; Full time

Job summary

Equans is seeking an HR Administration Manager for a full-time role in Newcastle upon Tyne. This leadership position involves overseeing HR processes, driving improvements, and ensuring compliance while managing a team of 21. The role offers a competitive salary, vehicle allowance, and a comprehensive benefits package.

Benefits

25 days annual leave plus public holidays

Life cover

Employee discounts

Gym discounts

Cycle schemes

Learning opportunities

Employee networks

Wellbeing programs

Qualifications

• Experience with process improvement methodologies like Lean and Six Sigma.
• Experience managing HR services for large employee populations.

Responsibilities

• Support delivery of UK Business Unit strategy and payroll projects.
• Ensure excellent employee experience through HR administration services.
• Identify process improvement opportunities in collaboration with HR & IT teams.

Skills

Knowledge of employment legislation

Strong relationship-building skills

Data-driven strategic thinking

Tools

Microsoft Office

SAP/SuccessFactors

Job description

Equans is looking for an HR Administration Manager to join our team in a 24-month FTC basis. This is a full-time role working 37.5 hours per week. The position offers a competitive salary, a company vehicle or allowance, bonus, and benefits package.

The HR Administration Manager is responsible for the effective administration of processes such as Hire to Retire, employee vetting, data management, and occupational health. The role involves driving continuous improvement, innovation, and best practices to ensure quality and compliance.

This position leads a team of 21 and supports key stakeholders within the UK Business Unit to deliver strategic and operational people initiatives that enhance business performance. The role reports to the Head of Employee Services and is a key leadership position within the team. It also involves deputising for the Head of Employee Services when necessary.

What will you deliver?

1. Support the delivery of the UK Business Unit strategy, vision, and payroll projects.
2. Ensure excellent employee experience through HR administration services aligned with SLA’s & KPI’s, legislation, and policies.
3. Maintain process controls and segregation of duties to support cybersecurity, ethics, and GDPR compliance.
4. Address process failures, identify root causes, and implement action plans.
5. Identify process improvement opportunities in collaboration with HR & IT teams.
6. Keep process documentation up-to-date and understood by team members.
7. Handle escalations effectively.
8. Provide guidance on HR processes, legislation, and compliance.
9. Work with the Senior Payroll Manager to simplify and improve processes.
10. Coordinate annual salary review system updates.
11. Support contract mobilisations and demobilisations for smooth transitions.
12. Create a culture of high employee engagement through leadership and continuous improvement.
13. Support contractual changes, including onboarding, offboarding, and contract amendments.

What can we offer you?

• Competitive salary, car or allowance, bonus, and benefits.
• 25 days annual leave plus public holidays.
• Life cover, employee discounts, gym discounts, cycle schemes, and more.
• Learning opportunities, employee networks, and wellbeing programs.

Who are we looking for?

• Knowledge of employment legislation and HR admin procedures.
• Experience with process improvement methodologies like Lean and Six Sigma.
• Strong relationship-building skills.
• Proficiency in Microsoft Office and HR systems like SAP/SuccessFactors.
• Experience managing HR services for large employee populations.
• Leadership and project management skills.
• Data-driven strategic thinking and coaching abilities.
• Experience with policy implementation and TUPE regulations.

Who are we?

Equans is a global leader in energy services with nearly 100,000 employees across over 50 countries. In the UK & Ireland, we provide technical, FM, regeneration, and energy services, supporting the energy transition and digital transformation.

What's next?

If interested, please apply through our platform. We value diversity and encourage applications from all protected characteristic groups. We are committed to an inclusive culture where everyone’s voice is heard and supported.