Hr Admin Assistant

Healthharmonie; Birmingham; Hybrid; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Flexible part-time hours

Hybrid work

25 days annual leave

Birthday off

NHS Top-Up Health Plan

EAP (24/7 counselling)

Wisdom Wellbeing App access

Cycle to Work

Employee discounts

Ongoing learning and development

Growth opportunities

Supportive team environment

Job summary

HealthHarmonie, part of the Medinet Group, is seeking a proactive HR Admin Assistant for a hybrid role in Edgbaston, Birmingham. The role supports day-to-day HR administration, maintains accurate records, and collaborates with managers to ensure a smooth employee lifecycle.

You will handle HR processes, onboarding/offboarding, benefits, and reporting, while upholding GDPR and confidentiality across the organisation.

Qualifications

• Experience in HR administration or HR support roles.
• Good understanding of HR processes and employee lifecycle administration.
• Strong MS Excel and data handling skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain accurate employee records in the HR system.
• Coordinate welfare checks and escalate concerns as needed.
• Track probation, performance, absence and leaver data.
• Process employment contract changes and update teams.
• Share lifecycle updates such as family leave and OH information.
• Support onboarding and offboarding processes.
• Administer employee benefits and liaise with Finance.

Skills

HR Administration

HR Support

HR processes

Excel

Attention to detail

Tools

Microsoft Office

Job description

Location: Edgbaston, Birmingham (Hybrid)

Hours: 20 hours per week, Monday to Friday. Flexible working pattern available within business requirements.

This role would suit a HR Admin Assistant looking for flexibility, variety, and the opportunity to contribute to a growing healthcare organisation while maintaining a healthy work-life balance.

About Medinet Group

Medinet Group is a leading healthcare organisation committed to delivering high-quality clinical services across the UK. Our family of businesses, Medinet (insourcing services), HealthHarmonie (community specialist services), and Medinet Minds (mental health and wellbeing services), work closely with NHS and healthcare partners to improve patient outcomes, reduce waiting times, and drive innovation across healthcare delivery.

As we continue to grow, we are looking for a highly organised and detail-oriented HR Admin Assistant to join our HR team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in delivering accurate, high-quality administrative support.

The Opportunity

As our HR Admin Assistant, you will play a key role in supporting the day-to-day administration of the HR function, helping to ensure a smooth employee experience throughout the employee lifecycle. Working closely with the wider HR team, managers, and internal stakeholders, you'll help maintain accurate records, support key HR processes, and provide excellent service across the business.

Key Responsibilities

• Maintain accurate employee records within the HR system.
• Coordinate employee welfare checks and escalates concerns when required.
• Track and collate probation, performance, absence, and leaver data.
• Process employment contract changes and update relevant teams.
• Share employee lifecycle updates, including family leave and occupational health information.
• Support employee onboarding and offboarding processes.
• Administer employee benefits and liaise with Finance as required.
• Ensure compliance with GDPR and data confidentiality requirements.
• Produce HR reports and support monthly HR reporting activities.
• Provide payroll-related information to support accurate processing.
• Respond to HR queries via shared inboxes within agreed service levels.
• Support day-to-day HR administration and ad-hoc tasks.
• Prepare and distribute internal employee communications.
• Create engaging, branded communications with key stakeholders.

About You

We're looking for someone who is organised, proactive, and passionate about delivering excellent administrative support.

You will have:

• Previous experience in an HR Administrator or HR Support role.
• Good understanding of HR processes and employee lifecycle administration.
• Strong Microsoft Office skills, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Confident working independently and as part of a team.
• Strong written and verbal communication skills.
• Professional, proactive, and customer-focused approach.
• Ability to handle confidential information with discretion.

Why Join Us?

By joining the HealthHarmonie family, you will become part of the essential infrastructure that helps deliver outstanding patient care across the UK. Whether in an administrative or clinical capacity, every role plays a vital part in our success.

We value people who bring fresh ideas, embrace continuous learning, and take ownership of their professional development. In return, we offer a supportive environment where you can grow your skills and make a meaningful contribution.

• Flexible part-time hours offering excellent work-life balance.
• Hybrid working opportunity with the ability to work 0.5 days per week from home, subject to business needs.
• 25 days annual leave plus bank holidays (pro rata).
• Your birthday off every year.
• Ability to carry over up to 5 days of annual leave.
• NHS Top-Up Health Plan, including cover towards dental treatment, optical treatment, physiotherapy, health assessments, outpatient consultations and tests, Remote GP services, hospital stay benefits, prescription charges and mental health support.
• Access to a confidential Employee Assistance Programme (EAP) providing 24/7 counselling, emotional wellbeing support, legal guidance, financial information, family support, housing advice and practical life management resources.
• Access to the Wisdom Wellbeing App, offering live chat and video support, wellbeing content, mood tracking, health plans, breathing exercises, health checks and a library of wellbeing resources.
• Cycle to Work Scheme.
• Employee discount schemes including BHN Extras, Byond and NHS Discounts.
• Ongoing learning and development opportunities.
• Opportunity to join a growing organisation making a real difference to patient care.
• Supportive and collaborative team environment.
• A role where you can make a genuine impact on the employee experience.

HealthHarmonie is proud to be an equal opportunity employer. We are committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to succeed.

All qualified applicants will receive consideration for employment regardless of age, race, religion, national origin, gender identity or expression, sex, sexual orientation, marital status, veteran status, disability, or any other protected characteristic.

We believe that the diversity of our people strengthens our organisation and helps us create a more inclusive, supportive, and successful workplace for all.