HQ Programme Coordinator - Hybrid, 12-Month Contract

The Institution of Mechanical Engineers; Greater London; Hybride; GBP 28 000 - 34 000; Plein temps

Avantages offerts par ce poste

26 days' holiday

Birthday day off

Private health cover

Pension scheme

Training & development

Résumé du poste

The Institution of Mechanical Engineers is seeking a dedicated HQ Programme Coordinator to support a high-profile, 12-month fixed-term project in London. The role centres on administrative and logistical coordination for the HQ Programme, reporting to the Programme Director and Programme Manager, with regular governance and audit-ready documentation.

You will organise meetings, maintain schedules, prepare reports, and ensure accurate recording of actions and decisions, while managing records and

Qualifications

• Proven experience providing coordination or administrative support in a programme, project, governance or comparable environment.
• Experience in preparing accurate minutes, action logs, reports, presentations and formal records.
• Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams and SharePoint or equivalent document management tools.

Responsabilités

• Prepare meeting agendas, papers, minutes and action logs
• Track reporting deadlines and follow up on project updates
• Maintain programme registers, including risks, issues and changes
• Coordinate supplier meetings, onboarding and contract close-out
• Collate information for invoice reviews and procurement activities
• Maintain PMO templates and procedures, identifying improvements

Connaissances

Coordination experience

Administrative support

Minutes & reports

MS 365 proficiency

Stakeholder communication

Document control

Independent & collaborative

Outils

Microsoft 365

Description du poste

The Institution of Mechanical Engineers is seeking a dedicated HQ Programme Coordinator to support a high-profile, 12-month fixed-term project in London. The role centres on administrative and logistical coordination for the HQ Programme, reporting to the Programme Director and Programme Manager, with regular governance and audit-ready documentation.

You will organise meetings, maintain schedules, prepare reports, and ensure accurate recording of actions and decisions, while managing records and