HQ Programme Coordinator - Hybrid, 12-Month Contract

Institution of Mechanical Engineers; Greater London; Hybride; GBP 28 000 - 34 000; Plein temps

Avantages offerts par ce poste

26 days holiday per annum

Birthday day off

Stakeholder pension scheme

Life assurance

Private health cover

Continuous training

Wellbeing benefits

Résumé du poste

The Institution of Mechanical Engineers in London is seeking a HQ Programme Coordinator on a full-time, fixed-term 12-month contract. This role provides administrative and coordination support to ensure the smooth running of the HQ Programme, with hybrid working from Birdcage Walk, Central London.

You will organise meetings, prepare reports and maintain programme schedules, manage records, support supplier administration and contribute to governance and audit documentation; occasional travel may

Qualifications

• Proven experience coordinating or providing administrative support in a programme, project, governance or comparable environment
• Experience preparing accurate minutes, action logs, reports, presentations and formal records
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) or equivalent document-management tools
• Strong organisational skills with ability to prioritise tasks and manage multiple deadlines and information requests
• Excellent written and verbal communication, with confidence interacting with senior stakeholders
• Attention to detail and disciplined approach to document control and governance

Responsabilités

• Prepare meeting agendas, papers, minutes and action logs
• Track reporting deadlines and follow up on project updates
• Maintain programme registers, including risks, issues and changes
• Coordinate supplier meetings, onboarding and contract close-out
• Collate information for invoice reviews and procurement activities
• Maintain PMO templates and procedures, identifying improvements
• Occasional travel to other IMechE sites may be required

Description du poste

The Institution of Mechanical Engineers in London is seeking a HQ Programme Coordinator on a full-time, fixed-term 12-month contract. This role provides administrative and coordination support to ensure the smooth running of the HQ Programme, with hybrid working from Birdcage Walk, Central London.

You will organise meetings, prepare reports and maintain programme schedules, manage records, support supplier administration and contribute to governance and audit documentation; occasional travel may