HQ Programme Coordinator – Hybrid (12‑Month Contract)

Web Recruit Ltd; Greater London; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Birthday day off

Pension scheme

Private health cover

Holiday entitlement 26 days

Training & career development

Wellbeing benefits

Job summary

Web Recruit Ltd on behalf of the Institution of Mechanical Engineers is seeking a HQ Programme Coordinator to join the HQ Programme in Central London on a full-time, 12-month fixed-term contract. The role provides administrative and coordination support to ensure the smooth running of the programme, with hybrid working from Birdcage Walk, Central London.

You will work with the Programme Director and Programme Manager to organise meetings, prepare reports and maintain schedules, ensuring

Qualifications

• Proven experience of providing coordination or administrative support in a programme, project, governance or comparable environment
• Experience of preparing accurate minutes, action logs, reports, presentations and formal records
• Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams and SharePoint or equivalent document-management tools
• Strong organisational skills and the ability to prioritise tasks, manage multiple deadlines, meetings and information requests
• Excellent written and verbal communication skills, and confidence working with senior stakeholders, colleagues and suppliers
• Strong attention to detail and a disciplined approach to document control, version control and record keeping
• The ability to work independently and collaboratively with others as and when required

Responsibilities

• Prepare meeting agendas, papers, minutes and action logs
• Track reporting deadlines and follow up on project updates
• Maintain programme registers, including risks, issues and changes
• Coordinate supplier meetings, onboarding and contract close-out
• Collate information for invoice reviews and procurement activities
• Maintain PMO templates and procedures, identifying improvements

Skills

Coordination experience

Minutes & reports

MS 365 proficiency

Stakeholder communication

Document control

Organisational skills

Independent working

Tools

SharePoint

Word

PowerPoint

Job description

Web Recruit Ltd on behalf of the Institution of Mechanical Engineers is seeking a HQ Programme Coordinator to join the HQ Programme in Central London on a full-time, 12-month fixed-term contract. The role provides administrative and coordination support to ensure the smooth running of the programme, with hybrid working from Birdcage Walk, Central London.

You will work with the Programme Director and Programme Manager to organise meetings, prepare reports and maintain schedules, ensuring