Household Administrator

GDHG; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A private residence in Greater London is seeking a highly organized Household Administrator to oversee financial operations and manage household paperwork. Responsibilities include tracking budgets, processing invoices, maintaining records, and coordinating maintenance. The ideal candidate has strong organizational skills, attention to detail, and proficiency in accounting software. This role requires discretion and the ability to handle multiple priorities independently while ensuring smooth household affairs.

Qualifications

• Proven administrative or office management experience.
• Previous household or estate administration experience is an advantage.
• Ability to manage multiple priorities efficiently.

Responsibilities

• Manage household accounts, budgets, and expenditure tracking.
• Process and reconcile all invoices.
• Prepare monthly financial reports and annual budgets.
• Maintain records of maintenance contracts and service agreements.
• Coordinate insurance policies, renewals, and claims.

Skills

Organizational skills

Attention to detail

Financial management

Discretion and confidentiality

Proficiency in accounting software

Proficiency in Microsoft Office

Job description

We are seeking a highly organised and detail-oriented Household Administrator to manage the complete administrative and financial operations of a busy private residence. This role focuses primarily on paperwork, financial management, and administrative coordination, ensuring all household affairs run smoothly and efficiently whilst maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities

• Manage household accounts, budgets, and expenditure tracking
• Process and reconcile all invoices (utilities, maintenance, insurance, staff costs)
• Prepare monthly financial reports and annual budgets
• Maintain comprehensive financial records and filing systems
• Process and record monthly house staff employment costs

Property & Maintenance Administration

• Maintain records of maintenance contracts and service agreements
• Schedule routine maintenance and coordinate contractor visits
• Obtain quotations and manage paperwork for repairs and improvements
• Keep property files including warranties, certificates, and insurance documents

General Administration

• Manage all household correspondence and maintain filing systems
• Coordinate insurance policies, renewals, and claims
• Handle subscriptions, memberships, and supplier accounts
• Maintain inventories and household records
• Proven administrative or office management experience, previous household or estate administration experience an advantage
• Proficiency in accounting software and Microsoft Office
• Meticulous attention to detail and excellent organisational abilities
• Absolute discretion and confidentiality

Personal Attributes

Highly trustworthy, methodical, professional, proactive, and able to work independently whilst managing multiple priorities efficiently.