Health, Safety & Facilities Manager – Car Rental Company

Recruitment Avenue; Leicester; On-site; GBP 30,000 - 40,000; Full time

Job summary

An established industry player is looking for a Health, Safety & Facilities Manager to oversee health and safety compliance and facilities management in a dynamic car rental environment. This role involves conducting audits, managing health and safety documentation, and implementing employee wellbeing programs. You will be the key contact for health and safety queries, ensuring a safe environment for colleagues and customers alike. Join a forward-thinking company that values employee wellbeing and safety, and make a significant impact in fostering a positive workplace culture while ensuring compliance with health and safety regulations.

Qualifications

• Proven experience in health and safety management and facilities management.
• Strong knowledge of risk assessment and compliance standards.

Responsibilities

• Conduct health and safety audits and ensure compliance across operations.
• Manage day-to-day facilities and oversee health and wellbeing programs.

Skills

Health and Safety Management

Facilities Management

Risk Assessment

Training and Coaching

Employee Wellbeing Programs

Education

NEBOSH Certificate

Degree in Health and Safety Management

Tools

Net2

Clearooms

Job description

Job Title – Health, Safety & Facilities Manager – Car Rental Company

Job Location – East Midlands

Salary – £30k – £40k

To provide support and advice to the business relating to all Health, Safety and Wellbeing of staff and premises/processes.

In the role you will carry out Station Health & Safety Audits/visits per station at least every two years. On the visits you will support Station Managers to ensure their House Book is accurate and up to date.

Ensure all H&S documentation and processes are current and in place across Operations and HQ to ensure the safety of all colleagues, customers, visitors, and contractors.

Update the Company’s health and safety book in Operations (The House Book) to reflect any changes in law or responsibilities and ensure actions are completed by the Operations team that are included in this document.

Manage the day-to-day facilities at UK HQ, including the management of the Reception and the Post Room. Design, implement and manage a colleague health & wellbeing programme. Co-ordinate the Company’s disaster recovery programme for HQ.

Key Tasks:

1. Ensure all Health & Safety Working instructions are valid and up to date.
2. Be the main contact for the business for any questions/queries relating to Health, Safety, and employee wellbeing.
3. Manage and monitor the information contained within the Health & Safety Management Programme (The House Book) to ensure it is accurate and appropriate to the business.
4. Monitor the Compliance Dashboard to ensure timely completion of Health & Safety Activities in line with the Health & Safety Calendar.
5. Action any outstanding issues in conjunction with the operations team.
6. Provide regular and appropriate Health & Safety training/coaching/courses to address the whole Health & Safety spectrum of activities.
7. Annually review Policy and Risk Assessments to ensure accurate and up to date, issue in line with the Health & Safety Calendar.
8. In conjunction with the Communications team, annually review the Housekeeping Talks to ensure they are up to date and relevant.
9. Research, review and introduce new topics as required.
10. Oversee the First Aid programme provided by Red Cross to ensure sufficient trained colleagues are available at each station.
11. Provide facilities management, including repairs and maintenance, at the Leicester & Luton HQ and ensure all relevant Risk Assessments, Emergency Evacuation and First Aiders are in place.
12. Develop a programme of events at HQ to support employee engagement.
13. Liaise with the Landlord’s Agent at HQ to report/manage any relevant issue.
14. Provide a monthly Health & Safety Report to the SMT to advise of all workplace accidents/incidents and recommendations.
15. Collate accidents at work statistics.
16. Support tender requests for information relating to Health & Safety, Health & Wellbeing and Business Continuity.
17. Liaise with HSE and Environmental Health as appropriate.
18. Report any major incidents or RIDDOR.
19. Manage remedial works following any communication from Environmental Health visits/notices.
20. Manage the HQ Reception & Postroom team to ensure they provide a professional and efficient service to internal and external customers.
21. Conduct regular one to one meetings and annual appraisals with the team.
22. Ensure processes are in place within HQ for the facility management of the office including developing procedures and communicating them to all staff.
23. Ensure working knowledge of all facilities systems including Net2 (door control system) and Clearooms (desk booking system).
24. Research and propose a colleague health & wellness programme to increase awareness and support.
25. Manage and oversee the colleague health & wellness programme.
26. Work with the communications team to regularly communicate about the health & wellness programme and initiatives and tools to assist and improve colleague wellbeing.
27. Ensure all areas of the business, including operations have an up-to-date Business Recovery Plan. Ensure these are reviewed annually or following any relevant incident.