Health Records Supervisor — Drive Patient Care & Compliance

NHS Jobs; Gloucester; Remote; GBP 26,000 - 27,000; Full time

Job summary

Gloucestershire Hospitals NHS Foundation Trust is seeking a Health Records Supervisor (Band 3) to oversee the Health Records team across site. The role involves supervising workloads, ensuring timely access to records, and maintaining smooth operation of the TrakCare system.

You will work 08:30-16:30, with flexible site coverage and weekend duties as part of rota; 2x FT permanent posts plus 1x maternity cover, closing date 07 October 2026.

Qualifications

• Educated to GCE/GCSE standard English and Maths or equivalent.
• NVQ level 3 or equivalent experience.

Responsibilities

• Carry out health record management duties to provide a full, confidential service.
• Allocate workload and rostering to ensure adequate skill mix.
• Retrieve and provide case notes for planned and emergency admissions.
• Access, print and work from record request lists in PAS Trak Care.
• Request records to be returned from off-site storage using external tracking.
• Handle telephone enquiries from internal and external organisations.
• Locate misfiled notes within the Health Records Library.
• Trouble shoot scanning and document uploading during paper to digital transition.
• Undertake appraisals for Band 2 staff.
• Provide guidance on information according to current legislation.

Skills

Teamwork

Time management

Communication skills

Interpersonal skills

Under pressure

Education

GCE/GCSE English & Maths

NVQ Level 3 or equivalent

Job description

Gloucestershire Hospitals NHS Foundation Trust is seeking a Health Records Supervisor (Band 3) to oversee the Health Records team across site. The role involves supervising workloads, ensuring timely access to records, and maintaining smooth operation of the TrakCare system.

You will work 08:30-16:30, with flexible site coverage and weekend duties as part of rota; 2x FT permanent posts plus 1x maternity cover, closing date 07 October 2026.