Headteacher's PA

London Borough of Hounslow; Hounslow; On-site; GBP 34,000 - 37,000; Full time

Job summary

The Heathland School in Hounslow is seeking a Headteacher's Personal Assistant to provide high-quality administrative and organisational support to the Headteacher and leadership team. The role includes diary management, arranging meetings, and coordinating communications with governors and external partners.

You will oversee recruitment processes, prepare packs, adverts, interviews, and liaison with the London Borough of Hounslow.

Qualifications

• Experience of providing admin support in an educational setting.
• Proven ability to manage confidential information.
• Excellent organisational and communication skills.

Responsibilities

• Provide administrative and secretarial support for the Headteacher and senior leaders, including coordinating meetings and handling communications.
• Support the Heathland Leadership Team and EHLT with agendas and minutes.
• Maintain the Headteacher's diary and prepare papers for meetings; anticipate issues and arrange required documentation.
• Organise meetings, venues, papers and refreshments; take minutes including confidential staff meetings.
• Manage parent and external enquiries, screening calls and directing to appropriate colleagues as needed.

Skills

Diary management

Secretarial support

Stakeholder liaison

Job description

HEADTEACHER'S PA

Location: The Heathland, Wellington Road North, Hounslow TW4 5JD

Closing Date: 13/11/2026

• 36 hours, 40 weeks per year
• Term time + 5 INSET days + last week in summer holiday)
• £34,141 - £36,944 per annum

An exciting position has arisen at this large, multi-cultural 11-18 community school to work a Headteacher's PA.

JOB PURPOSE

• To provide high-quality administrative and organisational support to the Headteacher and wider leadership team.
• To oversee recruitment, including preparation of recruitment packs, adverts, interview scheduling, candidate liaison and communication with the London Borough of Hounslow.
• To work with the School's Governors and Leadership Team to provide administrative support to the Governing Body of the School

KEY ACCOUNTABILITIES

Including but not exclusive to:

1. To provide administrative and secretarial support for the Headteacher and other Senior Leaders including decision making and delegation when appropriate, handling communications and preparing documents. Key duties include organising meetings and acting as a point of contact for internal and external enquiries, while maintaining confidentiality.
2. To ensure that high level of administration is provided to the Heathland Leadership Team and Extended Heathland Leadership Team (EHLT) meetings: gathering and preparation of Agenda and Minutes.
3. To ensure the Headteacher's diary and commitments are updated on a daily basis, checking details of appointments, reminding of commitments, researching and collating relevant paperwork prior to meetings. Alert the Headteacher well in advance of approaching issues and/or events.
4. To organise meetings and appointments including booking venues, preparing agendas and papers, ordering refreshments, taking minutes, including confidential staff meetings, disciplinary meetings, flexible working meetings and absence review meetings.
5. To deal with parent and other external stakeholder queries, especially in the absence of the Headteacher, and decide how to screen telephone calls, enquiries and requests and handle them or delegate to others as appropriate, using discretion in providing information both within and outside the school.

Please see the attached documents for full details.

We offer an excellent staff programme for professional development and opportunities for promotions. The school is close to good transport links and has ample free parking for staff.

Information about the school is available on our website: https://www.heathland.hounslow.sch.uk/

We reserve the right to interview as suitable applications are received. Please note references will be taken up in advance.

Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service. The Heathland School is committed to safeguarding and promoting the welfare of children and young people and expects all staff, governors and volunteers to share this commitment. This appointment is subject to an Enhanced DBS check.

In line with KCSIE 2025 and safer recruitment practices, we will conduct an online search for all shortlisted candidates. The online search is part of safeguarding checks and will seek publicly available information on candidates' suitability to work with children. Shortlisted candidates will be provided with further guidance and asked to clarify their online presence.