Head PA (Admin Support)

Clarence Recruitment; Leicester; On-site; GBP 22,000 - 26,000; Full time

Job summary

Clarence Recruitment Limited is recruiting an experienced Communications Officer / Personal Assistant for a prominent secondary school in Leicester. The role combines confidential PA duties for the senior leadership team with responsibilities for internal and external communications with parents, students, staff and external stakeholders.

You will manage diaries, coordinate meetings, prepare letters and reports, take minutes, support events, and assist with newsletters and website updates.

Qualifications

• Experience in an office or administrative environment.
• Excellent attention to detail and organisation.
• Strong written and verbal communication skills.
• Ability to manage confidential information professionally.
• Proficiency in MS Word, Excel and PowerPoint; quick to learn new systems.

Responsibilities

• Provide high-quality PA and secretarial support to senior leadership.
• Manage diaries, appointments, meetings, correspondence and visitors.
• Be the first point of contact for telephone calls and enquiries.
• Prepare letters, reports, meeting papers and other documentation.
• Take accurate meeting notes/minutes.
• Help organise school events, meetings and interviews.
• Support communications with parents and external stakeholders.
• Assist with newsletters, website updates and social media communications.
• Support admissions and transition administration.
• Coordinate awards, open events and other school activities.
• Maintain confidential records and provide wider admin support.

Skills

Diary management

Communication skills

Organisational skills

Confidential handling

MS Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Communications Officer / Personal Assistant

Immediate Start - Possibly Perm

Interviews Immedietely

Secondary School | Term-Time Position | 37.5 Hours per Week

We are recruiting an experienced, highly organised and professional Communications Officer / Personal Assistant to join a successful secondary school.

This is a varied and important position, providing confidential PA and administrative support to the senior leadership team while also playing a key role in the school's communications with parents, students, staff and external stakeholders.

The Role

• Providing high-quality PA and secretarial support to senior leadership.


• Managing diaries, appointments, meetings, correspondence and visitors.


• Acting as a professional first point of contact for telephone calls and enquiries.


• Preparing letters, reports, meeting papers and other documentation.


• Taking accurate meeting notes/minutes.


• Helping to organise school events, meetings and interviews.


• Supporting communications with parents and external stakeholders.


• Assisting with newsletters, website updates and social media communications.


• Supporting admissions and transition administration.


• Helping coordinate awards, open events and other school activities.


• Maintaining accurate and confidential records.


• Providing wider administrative support when required.

The Ideal Candidate

• Has previous experience working within an office or administrative environment.


• Is exceptionally organised with excellent attention to detail.


• Has strong written and verbal communication skills.


• Can manage confidential and sensitive information professionally.


• Is confident using Microsoft Word, Excel and PowerPoint and can learn new systems quickly.


• Can prioritise a varied workload and remain calm under pressure.


• Is confident dealing professionally with staff, parents, visitors and external organisations.


• Can work independently while also contributing effectively as part of a team.


• Has a strong commitment to safeguarding and professional standards.


• Previous experience within a school, education or similarly busy professional environment would be particularly useful.

Working Hours

37.5 hours per week, term time, with some additional hours worked across the year. The original specification lists working hours of 8.00am to 3.30pm, Monday to Friday.

Safeguarding and Compliance

Clarence Recruitment is committed to safeguarding and promoting the welfare of children and young people. All applicants are expected to share this commitment.

All placements are subject to satisfactory pre-employment checks, including an enhanced DBS, identity and right-to-work verification, references, qualifications and relevant professional checks. Education appointments are subject to safeguarding and compliance requirements applicable to the role