Head of School Administration & Operations

Saint Andrews Limited; Biggleswade; On-site; GBP 23,000 - 29,000; Full time

Job summary

Saint Andrews Limited is seeking a capable administrator to lead a large administrative team across both school sites. The role focuses on delivering efficient secretarial support to the Headteacher and ensuring robust MIS across personnel, finance and pupil records.

You will supervise clerical and finance staff, manage workloads, and coordinate cover for absent teachers while maintaining strict confidentiality of all school information.

Qualifications

• To lead a large admin team across both sites.
• Develop and maintain the school's management information systems (MIS) including personnel, finance and pupil records.
• Oversee the personnel administrative function including new appointments, leavers, changes to contracts and pre-employment checks (CRB, medical, etc.).
• Oversee school finances, budget planning and monitoring, orders and invoices, reconciliation of accounts and financial reporting.

Responsibilities

• To provide a full secretarial service to the Headteacher, including typing, taking calls, diary management, hospitality arrangements and events.
• Organise and supervise clerical, administrative and finance staff across the two sites.
• Coordinate and arrange cover for absent teachers under the headteacher's direction.
• Ensure money is collected, recorded and banked promptly; handle petty cash and maintain expenditure records.
• Oversee administration for educational visits, admissions and pupil records, liaising with staff and parents as needed.
• Keep the school prospectus and website up to date; prepare draft letters and reports for the headteacher.
• Prepare papers for meetings and minute taking for the headteacher and senior management.

Job description

Saint Andrews Limited is seeking a capable administrator to lead a large administrative team across both school sites. The role focuses on delivering efficient secretarial support to the Headteacher and ensuring robust MIS across personnel, finance and pupil records.

You will supervise clerical and finance staff, manage workloads, and coordinate cover for absent teachers while maintaining strict confidentiality of all school information.