Head of Fund Finance & Administration - US

Allocator One GmbH; United Kingdom; Remote; GBP 136,000 - 196,000; Full time

Benefits offered by this job

Remote US TZ overlap

Salary $180k-$260k base + 20% bonus

Equity TBD

Reports to Head

Job summary

Allocator One Group is hiring an Architect of the In-House Fund Operating System to build Infra One's US fund accounting backbone, enabling multiple funds with in-house NAV, capital calls, and reporting.

You will design chart of accounts, implement valuation policies, manage custodial relationships, and scale processes for 3+ funds, with remote work and US timezone overlap with SF HQ.

Qualifications

• 8–15 years in fund accounting, fund administration, or investment operations at a PE firm, venture platform, or hedge fund.
• Hands-on experience designing and running fund accounting for 2+ funds simultaneously.
• Deep knowledge of LP accounting, capital accounts, carry/fee waterfall modeling, and tax coordination.
• Experience with Delaware LP and LLC structures and tax pass-through reporting (K-1s).
• Strong audit and financial controls background; comfort with SOX-adjacent rigor even without formal requirements.
• Exposure to fund administration platforms (SS&C, Apex, Citco, Northern Trust) and their workflows.

Responsibilities

• Design and implement the chart of accounts, general ledger structure, and accounting policies for Infra One's master fund template.
• Build NAV calculation procedures: mark-to-market policies, reserve methodologies, expense allocation, fee and carry waterfall models.
• Own the capital call and distribution mechanics: investor account tracking, payment flows, reconciliation, and audit support.
• Establish valuation policies for illiquid/unlisted holdings and coordinate with risk/CIO on valuation sign‑off.
• Design dual-control procedures for cash movement, expense reimbursement, and fee calculations.
• Build and oversee reconciliation protocols: bank accounts, custody statements, investor ledgers, and trial balances.
• Establish audit-ready records management and coordinate with external auditors and tax advisors.
• Own quarterly/annual close process: accruals, cutoffs, intercompany eliminations, and financial statement preparation.
• Establish procedures to run multiple funds with independent books, investor registers, and reporting.
• Coordinate investor onboarding and build investor reporting packs: quarterly capital account statements and K-1s.
• Negotiate and manage custodial arrangements with tier-1 US custodians; ensure segregated accounts and direct reporting.
• Build repeatable processes and define technical infrastructure needs: accounting software and reporting automation.
• Mentor and hire fund accountants and treasury specialists as AUM grows.

Skills

Fund accounting

Fund administration

Investment operations

LP accounting

K-1 tax reporting

SOX controls

US GAAP

Education

CPA or CPA-eligible

MBA in finance

Tools

SS&C

Apex

Citco

Northern Trust

Job description

Allocator One Group is a global investing platform redefining how institutional capital reaches private markets. We operate through two synergistic businesses:

• Allocator One backs exceptional first- and second-time fund managers around the world as an anchor investor—effectively acting as “seed-investor + platform” for emerging VC funds.
• Infra One, our fund-ops and tech arm, provides the regulatory, administrative, and tech infrastructure that allows those new funds to scale rapidly and globally. We are already live and serving customers in the UK, US, Austria, Germany and launching Singapore, India and Luxembourg imminently.

Together, we deliver both the capital and the structure fund managers need—and in doing so build a global ecosystem of platforms, people, and ideas that reshape private markets.

This role is one of the four foundational roles that we are hiring for to establish Infra One's US operating platform. These are not narrow, siloed functions. Each role is an architect of the Infra One US operating system—building the regulatory, operational, and financial infrastructure that will enable dozens of GPs to scale with confidence.

Tasks

The Role: Architect of the In-House Fund Operating System

You are building Infra One's internal fund administration and accounting function—the financial and operational backbone that most platforms outsource. This is not a back-office task; it is a strategic, foundational piece of our value proposition: we can offer GPs a complete in-house fund operating system, controlled entirely by Infra One, with zero reliance on external administrators.

You will design chart of accounts, NAV policies, capital call mechanics, carry/fee waterfall calculations, quarterly reporting, tax coordination, and custodian relationships. More broadly, you are the steward of the fund accounting data and controls that enable Infra One to manage multiple funds independently and scale to 10+, 20+ funds as the platform grows.

Key Responsibilities

Fund Accounting Architecture

• Design and implement the chart of accounts, general ledger structure, and accounting policies for Infra One's master fund template.
• Build NAV calculation procedures: mark-to-market policies, reserve methodologies, expense allocation, fee and carry waterfall models.
• Own the capital call and distribution mechanics: investor account tracking, payment flows, reconciliation, and audit support.
• Establish valuation policies for illiquid/unlisted holdings (cost method, comparable company analysis, etc.) and coordinate with risk/CIO on valuation sign‑off.

Financial Operations & Controls

• Design dual-control procedures for cash movement, expense reimbursement, and fee calculations.
• Build and oversee reconciliation protocols: bank accounts, custody statements, investor ledgers, and trial balances.
• Establish audit-ready records management and coordinate with external auditors and tax advisors.
• Own quarterly/annual close process: accruals, cutoffs, intercompany eliminations, and financial statement preparation.

Multi-Fund Management

• Establish procedures to run multiple funds (3, 5, 10+) with independent books, investor registers, and reporting.
• Coordinate investor onboarding: investor data capture, account setup, AML/KYC handoff to operations.
• Build investor reporting packs: quarterly capital account statements, performance summaries, and K-1 preparation for US investors.

Custodian & Banking Relationships

• Negotiate and manage custodial arrangements with tier-1 US custodians (State Street, BNY Mellon, etc.).
• Ensure assets are held in segregated accounts and custodian statements flow directly to investors per Advisers Act.
• Reconcile custodian reporting with internal records; flag discrepancies and unusual transactions.

Scalability & Systems

• Build repeatable processes and checklists for closing new funds and adding new GPs.
• Define technical infrastructure needs: accounting software (e.g., NetSuite, Investview), reporting automation, and data integrity controls.
• Mentor and hire fund accountants and treasury specialists as AUM and fund count grow.

Requirements

What You Bring

Experience & Expertise

• 8–15 years in fund accounting, fund administration, or investment operations at a PE firm, venture platform, or hedge fund.
• Hands‑on experience designing and running fund accounting for 2+ funds simultaneously.
• Deep knowledge of LP accounting, capital accounts, carry/fee waterfall modeling, and tax coordination.
• Experience with Delaware LP and LLC structures and tax pass‑through reporting (K-1s).
• Strong audit and financial controls background; comfort with SOX‑adjacent rigor even without formal requirements.
• Exposure to fund administration platforms (SS&C, Apex, Citco, Northern Trust) and their workflows.

Mindset & Approach

• Architect's mindset: you design systems for repeatability and scale, not one‑off solutions.
• Operational excellence: you obsess over clean data, audit trails, and process discipline.
• Detail‑oriented but strategic: you understand how accounting choices affect GP incentives and fund positioning.
• Low ego, high ownership: you are comfortable hiring and managing people smarter in certain domains, but you own the whole system.

Nice to Have

• CPA or CPA-eligible; MBA in finance.
• Exposure to multi‑jurisdiction funds (US + Europe).
• Experience with infrastructure or venture fund management.

Benefits

• Location: Remote (preferred US timezone overlap with San Francisco HQ)
• Salary Range: $180,000–$260,000 base + 20% bonus
• Equity: TBD (0.1%–0.25%)
• Reports to: US Platform Head / Managing Director
• Hiring Timeline: Month 1–2

Why This Role Matters

Fund accounting is typically the first thing platforms outsource—but for Infra One, it is a core differentiator. By owning it in-house, we control costs, speed, accuracy, and the IP. You are building an asset.

Why Infra One

• Ownership: Design the entire fund accounting system from scratch. Your architecture will serve 20+, 50+ funds.
• Team building: Hire and mentor fund accountants and treasury specialists as the platform grows.
• Learning curve: Exposure to global fund structures, cross‑jurisdictional tax, and institutional investor reporting.
• Strategic impact: Fund accounting data directly informs investment committee decisions and platform risk management.
• Equity upside: Early‑stage role with meaningful equity; directly tied to platform success.