Harvest planning administrator

STRAWSON; Bilsthorpe CP; On-site; GBP 17,000 - 24,000; Full time

Job summary

Strawson Ltd. is seeking a Harvest Planning Administrator to maintain harvest data, plans and crop performance information. You will link field, factory and commercial teams, ensuring planning data is current and accurate for decision-making.

Responsibilities include producing weekly plans and reports, monitoring yields, quality data, and stock levels, and providing timely feedback to growers and lift teams. Training will be provided on planning systems and reporting processes.

Qualifications

• Strong organisational and administrative skills.
• Attention to detail and a high level of accuracy when handling data.
• Good written and verbal communication skills. Ability to prioritise workload, work independently and meet deadlines.
• Competent IT skills, primarily using Microsoft package programs.
• Experience within agriculture, horticulture, fresh produce or food manufacturing.
• Understanding of crop production, harvesting and factory operations.
• Experience of basic data analysis, data reporting, KPI benchmarking or Power BI.

Responsibilities

• Maintain and update field records, including harvested areas, yields, wash data and remaining crop availability.
• Help to maintain rolling 4-week harvesting plans for veg harvesting operations.
• Support a rolling 4-week sampling plan, ahead of harvest teams.
• Support harvest scheduling and crop allocation decisions through accurate reporting and forecasting.
• Benchmark actual factory yields against crop field digs and quality control data.
• Produce field performance summaries
• Prepare regular data summaries and reports for management review.
• Collect, analyse and communicate harvest quality information from field and factory operations.
• Provide feedback to lift teams on soil and stone levels, broken roots, bruising, topping quality and other quality concerns.
• Produce weekly comparisons covering broken roots and bruising performance by harvesting crew.
• Help to collate data summaries, for feedback to farmer growers.

Skills

Organisational skills

Attention to detail

Data analysis / KPI benchmarking

IT skills (Microsoft packages)

Tools

Power BI

Microsoft Excel

Job description

Reporting To: Crop Planning Manager

Hours of Work: 8 hours per day, Monday to Friday

Pay Rate: Starting at £14.75/hr basic + overtime

Role Purpose

The Harvest Planning Administrator is responsible for maintaining accurate harvest, yield, quality and stock information to support crop planning, harvesting operations and factory performance. The role provides a key link between field, factory and commercial teams, ensuring that planning data is current, reliable and communicated effectively.

The role supports operational decision-making by producing harvest plans, analysing in-field and factory crop performance, producing feedback for growers and lift teams, and maintaining the records required for crop traceability and compliance.

Key Responsibilities

• Maintain and update field records, including harvested areas, yields, wash data and remaining crop availability.
• Help to maintain rolling 4-week harvesting plans for veg harvesting operations.
• Support a rolling 4-week sampling plan, ahead of harvest teams.
• Support harvest scheduling and crop allocation decisions through accurate reporting and forecasting.
• Benchmark actual factory yields against crop field digs and quality control data.
• Produce field performance summaries
• Prepare regular data summaries and reports for management review.
• Collect, analyse and communicate harvest quality information from field and factory operations.
• Provide feedback to lift teams on soil and stone levels, broken roots, bruising, topping quality and other quality concerns.
• Produce weekly comparisons covering broken roots and bruising performance by harvesting crew.
• Help to collate data summaries, for feedback to farmer growers.

Stock Management & Administration

• Maintain vegetable and grain stock records covering harvested areas and tonnages, quantities sold on contract and remaining available stocks.
• Maintain planning records and databases so that they remain current and accurate
• Support seasonal, month-end, ad hoc reporting and admin requirements.
• Monitor spray records for crops that have been harvested or are planned for harvest.
• Flag missing, incomplete or inconsistent records promptly to the relevant manager.

Team Support

• Work closely with the Crop Planning Manager and Product Sampling coordinator
• Provide flexible support to the wider farm and factory teams during busy periods.
• Communicate changes, risks and data issues promptly and clearly.

Health, Safety & Compliance

• Work safely at all times and follow company health and safety procedures.
• Use office systems and equipment responsibly and report any issues or defects.
• Handle business and grower information accurately and confidentially.

Skills & Experience

• Strong organisational and administrative skills.
• Attention to detail and a high level of accuracy when handling data.
• Good written and verbal communication skills.Ability to prioritise workload, work independently and meet deadlines
• Competent IT skills, primarily using Microsoft package programs
• Experience within agriculture, horticulture, fresh produce or food manufacturing.
• Understanding of crop production, harvesting and factory operations.
• Experience of basic data analysis, data reporting, KPI benchmarking or Power BI.

Personal Attributes

• Reliable, organised and self-motivated.
• Analytical and inquisitive, with a practical approach to problem-solving.
• Confident communicating with field, factory, grower and management teams.
• Proactive in identifying missing information, performance trends and potential issues.
• Flexible and team-focused during peak periods.

Training & Development

Full training will be provided for company planning systems, reporting processes and crop data requirements.

• Ongoing development opportunities will be available across farm, factory and crop planning activities.