Hands-On Facilities Coordinator for Four London Offices

Confidential; Ilford; On-site; GBP 29,000 - 42,000; Full time

Job summary

Confidential is seeking a practical Facilities Coordinator to manage day-to-day operations across four London offices in Ilford. The role is office-based, full-time, with out-of-hours callouts as needed.

You’ll handle maintenance tasks, liaise with external contractors, support moves and workspace changes, and keep facilities records up to date while ensuring security and safety across sites.

Qualifications

• Experience in facilities or maintenance roles.
• Basic DIY and general maintenance skills.
• Solutions-focused and proactive approach.
• Strong organisation and prioritisation abilities.
• Confidence dealing with contractors and suppliers.
• Ability to manage several priorities across locations.
• Good communication and relationship-building.
• Independent ownership of issues through to resolution.
• Attention to detail and record keeping.
• Reliable and responsive approach.
• Willingness to travel between four London offices.
• Flexibility for occasional out-of-hours callouts.

Responsibilities

• Oversee day-to-day facilities across four London offices.
• Coordinate maintenance and arrange external contractors.
• Support office moves, furniture and workspace changes.
• Ensure access control and security arrangements are in place.
• Assist with health and safety requirements.
• Manage storage, archiving and facilities records.
• Respond to premises issues and keep offices safe and functional.
• Evaluate cost/value when engaging suppliers.

Skills

Facilities experience

DIY skills

Proactive/problem-solving

Organisation

Contractor liaison

multi-site coordination

Communication

Independent working

Detail oriented

Reliability

Job description

Confidential is seeking a practical Facilities Coordinator to manage day-to-day operations across four London offices in Ilford. The role is office-based, full-time, with out-of-hours callouts as needed.

You’ll handle maintenance tasks, liaise with external contractors, support moves and workspace changes, and keep facilities records up to date while ensuring security and safety across sites.