Guest Experience Host - Lunch Cover

ST James Facilities; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

ST JAMES FACILITIES is seeking a Lunch and Breaks Cover Receptionist to provide Front of House cover across buildings within Chiswick Business Park. You will maintain a professional reception service and deliver an exceptional experience for visitors, occupiers and clients during lunch breaks and planned absences.

The Park is a high-profile site with the client permanently based in the park. You will be the first point of contact, greet guests, answer calls, manage meetings, and support events

Qualifications

• Previous experience delivering exceptional customer service essential.
• Excellent command of English, verbal and written.
• Experience using Microsoft Office, PowerPoint and Excel essential.

Responsibilities

• Take full ownership of the reception and related areas; liaise with cleaners, facilities and maintenance.
• Keep the St James folder, procedures and phone database up to date; deliver monthly reports.
• Be the first point of contact for guests, visitors, occupiers and clients.
• Greet and assist guests; ensure a professional welcome is provided.
• Receive/answer calls promptly; identify needs and transfer as required.
• Build strong relationships with occupiers, building manager and partners.
• Create and lead on the events calendar and client activities on Park.
• Keep reception area organized, clean and tidy at all times.
• Prepare and deliver accurate daily/weekly/monthly reports and checks.
• Adhere to St James policies and emergency procedures.

Skills

Customer service

English proficiency

Interpersonal skills

Punctuality

Adaptability

Tools

Microsoft Office

PowerPoint

Excel

Job description

Overall Purpose

As a Lunch and Breaks Cover Receptionist you will provide Front of House cover across various buildings within Chiswick Business Park. You will be responsible for maintaining a professional reception service, ensuring seamless cover during lunch breaks and planned absences while delivering an exceptional experience for visitors, occupiers and clients.

The Park is a high-profile site with the client permanently based in the park.

Duties and Responsibilities

• To take full ownership and accountability of the reception and all associated areas, making sure that they are kept in the best possible order at all times, liaising with cleaners, facilities, maintenance and other departments as deemed necessary.
• Ensure the St James folder, manual, occupiers’ procedures, phone database are up to date. Delivering of monthly reports and appropriate FOH data as and when required.
• First point of contact for all guests, visitors, occupiers and clients to the building, as outlined in the St James Guide. Dealing with all questions and queries.
• Being responsible for meeting and greeting of all guests and visitors into the building and providing them with exceptional service. Standing to greet as a basic standard.
• To receive/answer calls promptly and efficiently, identifying the callers’ requirements and transferring calls as appropriate.
• Ability to create strong relationship with the occupiers from the building as well as the building manager and other service partners.
• Create and lead on the events calendar, and engage in the client activities on Park
• Ensure the reception area is kept organised, clean and tidy at all times.
• Create, maintain and deliver accurate daily/weekly/monthly buildings reports/checklist, key management and H&S requirements
• Adhering to St James policies and procedures, code of conduct and to be fully conversant with the emergency procedures in relation to Health & Safety issues.
• Represent with pride de St James values as well as the client’s ones.
• Any other duties as deemed necessary to support the client, customer, colleagues and St James.

Knowledge and Skills:

• Previous experience in delivering exceptional customer service essential
• Excellent command of the English language, both verbal and written
• Experience of using Microsoft Office, PowerPoint and Excel essential
• Exceptional interpersonal skills, flexible to work with a range of styles and personalities and according to business demands.
• Excellent punctuality, outgoing and a can do/proactive attitude