Group Facilities Partner

JR United Kingdom; Guiseley; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Group Facilities Partner to join their Operations Team in Guiseley. This role is pivotal in managing facilities and health & safety tasks across a network of over 30 offices, ensuring compliance and efficiency. The ideal candidate will have experience in facilities administration, a keen eye for detail, and strong organizational skills. You will work closely with various stakeholders to maintain high standards of health and safety while supporting the smooth operation of facilities. This is a fantastic opportunity to contribute to a rapidly growing organization that values customer excellence and employee well-being.

Benefits

Free parking

Company Pension scheme

Generous holiday entitlement

Life Assurance

Electric vehicle salary sacrifice scheme

Qualifications

• Experience in Facilities administration and a high level of accuracy.
• Knowledge of office Health & Safety policies and procedures.

Responsibilities

• Oversee compliance portal and utilities contracts for regional offices.
• Ensure H&S audits are conducted and actions are taken accordingly.

Skills

Facilities Administration

Health & Safety Knowledge

Communication Skills

Organizational Skills

Attention to Detail

Job description

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JMG Group is a Private Equity backed insurance broking group based in Guiseley, West Yorkshire with strong regional office representation around the UK. We are a top 30 broker, growing rapidly having completed numerous acquisitions since our MBO in 2020. We place over £280m of Gross Written Premium into the market annually and our teams are very well respected in the market. Customer excellence is the backbone of our business, which means that our people, systems, and processes are central to our success.

The opportunity

Due to continued growth, we have a brand-new opportunity for a Group Facilities Partner, who will support the Operations Team with a multitude of Facilities and H&S administrative tasks to ensure that all our businesses have a central point of contact in relation to the running of their facilities services and are up to date with H&S documentation. You will be joining our supportive and knowledgeable Operations team meaning you will quickly become familiar with the daily ins and outs of our network of over 30 offices across the UK, and their individual buildings/ facilities operations and requirements.

Key areas of responsibility include:

• Overseeing the collation of all JMG’s utilities /H&S contracts for our regional offices and newly acquired offices and updating our compliance portal.
• Saving Fire Warden & First Aid, MHFA certificates & site inspection reports onto our compliance portal
• Updating JMG Group master spreadsheets / checklists for each branch
• Monthly utilities meter readings / collation – liaising with Auditel, sending any bills to Supplier Invoices
• Overseeing group wide stationery and office consumables contracts with our suppliers
• Working closely with key office ambassadors to ensure best practice for all site facilities & H&S administration tasks.
• Liaising with our H&S consultancy regarding office audits to ensure they happen annually and ensure any actions that are a result of the audits are taken care of.
• Ensuring services are arranged, such as PAT testing, boiler servicing, fire alarms, air con servicing, asbestos, legionella etc for all offices.
• Making sure that weekly / monthly fire drills are carried out. Ensuring all offices have up to date certified wardens.
• Onboarding of new sites to ensure all H&S / Facilities documents are rolled out.
• Making sure H&S manual is up to date and issued to the group accordingly.
• Maintaining H&S / Facilities pages on JMG’s intranet
• Confidential waste arrangements
• Recycling & waste management
• Arranging access entry / key fobs for all new starters where appropriate
• Logging any building issues with landlords as appropriate and supporting with best course of action
• General administration tasks and keeping an eye out for any efficiencies where possible.

What we are looking for:

• Experience working within a Facilities team or facilities administration function
• Possess a high-level of accuracy and attention to detail
• Knowledge of office Health & Safety policies and procedures including fire & health and safety
• Good communication skills with ability to work effectively as part of a team and speak to key stakeholders across the business
• Self-motivated and able to work individually when required
• A friendly and approachable manner, happy to act on all enquiries and pass on to the correct department as appropriate
• Strong organisational skills and a keen eye for efficient document e-filing and records management
• Someone local to Guiseley, as this will be predominantly an office based role.

What we offer

• Free parking
• Company Pension scheme
• Generous holiday entitlement, including birthday day off
• Life Assurance
• Electric vehicle salary sacrifice scheme