Group Facilities Business Partner

Jmg Group; Guiseley; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Group Facilities Administrator to support their Operations Team. In this role, you will be the central point of contact for facilities services across a network of over 30 offices in the UK. Your responsibilities will include managing health and safety documentation, coordinating utilities contracts, and ensuring compliance with safety regulations. If you have a keen eye for detail and excellent organizational skills, this is an exciting opportunity to join a dynamic and growing team in a supportive environment, where your contributions will be valued and impactful.

Qualifications

• Experience in facilities administration or team required.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Oversee utilities and H&S contracts for regional offices.
• Ensure compliance and safety documentation is up to date.
• Coordinate office services and manage general administration tasks.

Skills

Attention to detail

Communication skills

Organizational skills

Self-motivated

Teamwork

Job description

Salary: Generous Salary with Comprehensive Benefits

Location: Guiseley

This is a Permanent, Full Time vacancy that will close in 13 days at 23:59 BST.

The Vacancy

Due to continued growth, we have a brand-new opportunity for a Group Facilities Administrator, who will support the Operations Team with a multitude of Facilities and H&S administrative tasks to ensure that all our businesses have a central point of contact in relation to the running of their facilities services and are up to date with H&S documentation. You will be joining our supportive and knowledgeable Operations team meaning you will quickly become familiar with the daily ins and outs of our network of over 30 offices across the UK, and their individual buildings/facilities operations and requirements.

Key areas of responsibility include:

• Overseeing the collation of all JMG’s utilities/H&S contracts for our regional offices and newly acquired offices and updating our compliance portal.
• Saving Fire Warden & First Aid, MHFA certificates & site inspection reports onto our compliance portal.
• Updating JMG Group master spreadsheets/checklists for each branch.
• Monthly utilities meter readings/collation – liaising with Auditel, sending any bills to Supplier Invoices.
• Overseeing group wide stationery and office consumables contracts with our suppliers.
• Working closely with key office ambassadors to ensure best practice for all site facilities & H&S administration tasks.
• Liaising with our H&S consultancy regarding office audits to ensure they happen annually and ensure any actions that are a result of the audits are taken care of.
• Ensuring services are arranged, such as PAT testing, boiler servicing, fire alarms, air con servicing, asbestos, legionella etc for all offices.
• Making sure that weekly/monthly fire drills are carried out. Ensuring all offices have up to date certified wardens.
• Onboarding of new sites to ensure all H&S/Facilities documents are rolled out.
• Making sure H&S manual is up to date and issued to the group accordingly.
• Maintaining H&S/Facilities pages on JMG’s intranet.
• Confidential waste arrangements.
• Recycling & waste management.
• Arranging access entry/key fobs for all new starters where appropriate.
• Logging any building issues with landlords as appropriate and supporting with best course of action.
• General administration tasks and keeping an eye out for any efficiencies where possible.

What we are looking for:

• Experience working within a Facilities team or facilities administration function.
• Possess a high-level of accuracy and attention to detail.
• Knowledge of office Health & Safety policies and procedures including fire & health and safety.
• Good communication skills with ability to work effectively as part of a team and speak to key stakeholders across the business.
• Self-motivated and able to work individually when required.
• A friendly and approachable manner, happy to act on all enquiries and pass on to the correct department as appropriate.
• Strong organisational skills and a keen eye for efficient document e-filing and records management.
• Someone local to Guiseley, as this will be predominantly an office-based role.

The Company

JMG Group is a private equity backed insurance broker, based in Guiseley, Leeds with regional office representation around the UK. We are a top 30 broker with 650+ employees and we are growing at significant pace following our MBO that took place in November 2020.

JMG Group places over £300m of Gross Written Premium into the market and our teams are very well respected in the industry. Customer excellence and ‘doing the right thing’ is the backbone to our business ethos, which means that our talented people, high-tech systems, and robust processes are all central to our continued success.