Group F&B Procurement, Control & Systems Manager

The Nici; Poole; On-site; GBP 60,000 - 80,000; Full time

Benefits offered by this job

Service charge

Meals on duty

Staff discounts

Career development

Training and support

Job summary

THE NICI Collection seeks an experienced Group F&B Cost Control & Systems Manager to oversee cost control, procurement systems and profitability across its hotels, restaurants and bars. The role supports senior leadership including the Group F&B Director and Group Financial Controller, with regular travel to group properties from Head Office in Bournemouth.

The successful candidate will drive cost targets, supplier management and system improvements to maximise margins while maintaining quality

Qualifications

• Minimum 3–5 years in F&B cost control, hospitality procurement, inventory management or similar.
• Strong experience in hotels, restaurant groups or multi-site hospitality operations.
• Excellent understanding of food & beverage gross profit, recipe costing and stock control.
• Experience implementing operational systems and financial controls.
• Strong Excel and financial reporting skills.
• Commercial mindset with a proven record of improving profitability.

Responsibilities

• Establish and maintain food & beverage cost targets across all restaurants.
• Monitor actual costs against budgets and investigate variances.
• Work with chefs to improve food gross profit margins.
• Analyse portion control, wastage and stock losses.
• Identify opportunities to improve profitability without compromising quality.
• Produce weekly and monthly cost-performance reports.
• Manage and optimise Procure Wizard usage and procedures.
• Implement consistent purchasing and stock-control procedures.
• Ensure accurate product information, supplier prices and recipe costs.
• Develop reporting systems to monitor purchasing and inventory.
• Train chefs and managers in correct system usage.
• Identify opportunities to automate processes and improve reporting accuracy.
• Review supplier agreements and purchasing arrangements.
• Monitor supplier pricing and identify cost-saving opportunities.
• Support supplier negotiations and purchasing standardisation.
• Ensure compliance with approved supplier lists.
• Benchmark product costs across all restaurants.
• Work with suppliers to maintain product quality and competitive pricing.
• Establish accurate recipe costing with Group Executive Chef.
• Maintain recipe specifications and ingredient pricing.
• Analyse menu profitability and recommend improvements.
• Support seasonal menu changes and new restaurant concepts.
• Monitor the financial impact of menu changes.
• Help establish appropriate selling prices and gross profit targets.
• Introduce stocktaking procedures across properties.
• Monitor stock variances and investigate discrepancies.
• Develop controls for wastage, transfers, purchasing and stock adjustments.
• Ensure restaurants maintain appropriate stock levels.
• Conduct regular operational audits.
• Support restaurant management teams in corrective actions.
• Develop standardised F&B financial reporting across the group.
• Prepare weekly food & beverage cost reports.
• Identify underperforming departments and restaurants.
• Analyse purchasing trends and supplier price movements.
• Support the F&B Director with financial planning and budgeting.
• Present recommendations for improving gross profit.
• Design scalable purchasing and cost-control procedures for new restaurants.
• Support Procure Wizard implementation across new properties.
• Standardise reporting and controls across the group.
• Identify improvements to existing F&B management systems.
• Support expansion projects.

Skills

F&B cost control

Hospitality procurement

Inventory management

Excel & reporting

Analytical skills

Chef collaboration

Tools

Procure Wizard

Procurement systems

Job description

THE NICI Collection is a luxury lifestyle hotel group inspired by some of the world's most iconic destinations, bringing exceptional hospitality, outstanding food and drink, and unforgettable guest experiences to some of the UK's most desirable locations.

What began with THE NICI Bournemouth, our original flagship hotel inspired by Miami's South Beach, has grown into an exciting collection of destination-led properties. In June 2026, the collection expanded with the opening of THE NICI Newquay, inspired by Italy's Amalfi Coast, and THE NICI New Forest, inspired by the luxury and charm of the Hamptons.

Recruitment Overview

We are seeking an experienced and commercially focused Group F&B Cost Control & Systems Manager to join our expanding hospitality group.

The successful candidate will be responsible for developing, implementing and maintaining effective food and beverage cost-control systems across our hotel and restaurant portfolio.

With seven restaurants currently operating and further expansion planned, this is an important head-office position supporting our Group F&B Director, Group Financial Controller, Group Executive Chef and operational leaders.

The role requires a strong understanding of hospitality operations, purchasing, inventory management, food costing and financial performance.

Experience with Procure Wizard is highly desirable, alongside a proven ability to implement systems, improve operational efficiency and increase profitability through procurement and standards.

Job Description

Group Food & Beverage Procurement, Control & Systems Manager

Location: Head Office, Bournemouth, with regular visits to group properties

Industry: Hotels, Restaurants & Hospitality

Reporting to: Group Food & Beverage Director and Group Financial Controller

Working closely with: Group Executive Chef, General Managers, Head Chefs, and Finance Department

Scope: Hotels, Bars, Restaurants across the group, with further expansion planned

Employment: Full-time, permanent

Role Purpose

The F&B Procurement, Control & Systems Manager is responsible for the governance, compliance, systems administration and commercial performance monitoring of F&B procurement activity across the hotel portfolio. The role ensures approved supplier compliance, purchasing controls, menu profitability analysis, stock integrity, system integration and operational insight to support improved margins, reduced risk and enhanced decision-making.

Key Responsibilities

1. Food & Beverage Cost Control

• Establish and maintain food and beverage cost targets across all restaurants.
• Monitor actual costs against budgets and investigate variances.
• Work with chefs to improve food gross profit margins.
• Analyse portion control, food wastage and stock losses.
• Identify opportunities to improve profitability without compromising quality.
• Produce weekly and monthly cost-performance reports.

2. Procure Wizard & Systems Management

• Manage and optimise the group's use of Procure Wizard.
• Implement consistent purchasing and stock-control procedures.
• Ensure accurate product information, supplier prices and recipe costs.
• Develop reporting systems to monitor purchasing and inventory.
• Train chefs and managers in correct system usage.
• Identify opportunities to automate processes and improve reporting accuracy.

3. Procurement & Supplier Management

• Review existing supplier agreements and purchasing arrangements.
• Monitor supplier pricing and identify cost-saving opportunities.
• Support supplier negotiations and purchasing standardisation.
• Ensure compliance with approved supplier lists.
• Benchmark product costs across all restaurants.
• Work with suppliers to maintain product quality and competitive pricing.

4. Menu Engineering & Recipe Costing

• Work alongside the Group Executive Chef to establish accurate recipe costing.
• Maintain recipe specifications and ingredient pricing.
• Analyse menu profitability and recommend improvements.
• Support seasonal menu changes and new restaurant concepts.
• Monitor the financial impact of menu changes.
• Help establish appropriate selling prices and gross profit targets.

5. Stock Management & Operational Controls

• Introduce consistent stocktaking procedures across all properties.
• Monitor stock variances and investigate discrepancies.
• Develop controls for wastage, transfers, purchasing and stock adjustments.
• Ensure restaurants maintain appropriate stock levels.
• Conduct regular operational audits.
• Support restaurant management teams in implementing corrective actions.

6. Financial Reporting & Performance Analysis

• Develop standardised F&B financial reporting across the group.
• Prepare weekly food and beverage cost reports.
• Identify underperforming departments and restaurants.
• Analyse purchasing trends and supplier price movements.
• Support the F&B Director with financial planning and budgeting.
• Present recommendations for improving gross profit.

7. Systems Development & Group Expansion

• Design scalable purchasing and cost-control procedures for new restaurants.
• Support the implementation of Procure Wizard across new properties.
• Standardise reporting and operational controls throughout the group.
• Identify and recommend improvements to existing F&B management systems.
• Support the F&B Director and Executive Chef with future expansion projects.

Candidate Requirements

Essential experience

• Minimum 3–5 years in F&B cost control, hospitality procurement, inventory management or a comparable role.
• Strong experience within hotels, restaurant groups or multi-site hospitality operations.
• Excellent understanding of food and beverage gross profit, recipe costing and stock control.
• Experience implementing operational systems and financial controls.
• Strong Excel and financial reporting skills.
• Ability to work effectively with chefs, operational managers and senior leadership.
• Commercial mindset with a proven record of improving profitability.

Highly desirable

• Practical experience using Procure Wizard.
• Experience managing purchasing and inventory systems across multiple properties.
• Previous head-office or group-level hospitality experience.
• Experience supporting restaurant openings or business expansion.
• Knowledge of EPOS integrations, supplier management and inventory reporting.

What We Offer

• Competitive salary plus service charge.
• Staff discounts across THE NICI Collection.
• Career development opportunities.
• Meals on duty.
• Ongoing training and support.

Join THE NICI Collection and be part of an exciting growth story where exceptional hospitality, great people and memorable experiences are at the heart of everything we do.