Grants Administrator - Part-Time, Flexible Hours

Wates Group; Leatherhead; Hybrid; GBP 16,000 - 22,000; Part time

Benefits offered by this job

Flexible hours

Hybrid work

Job summary

Wates Foundation is seeking a proactive Grants Administrator on a 21-hour-per-week basis with a flexible mix of remote and Leatherhead-based work, plus occasional Drummond Street office presence. Start date: November 2026.

You will support grant-making processes and CRM systems, ensuring smooth operation of the grant lifecycle. This role involves close collaboration with the Grants Manager, Finance team, Trustees and grantees, handling reporting, payments and meetings with meticulous attention

Qualifications

• Proven administration experience with ability to manage a varied workload.
• Organised with meticulous attention to detail and methodical approach.
• Excellent communication, interpersonal and numerical skills.
• Ability to prioritise, exercise judgement and meet deadlines.
• Strong IT skills including Outlook, Excel and PowerPoint.
• Experience using CRM or database systems and quickly learn new systems.
• Ability to work independently and own tasks through to completion.
• Experience updating and managing website or digital content.

Responsibilities

• Assist with all stages of the grant lifecycle, from application processing through to award management.
• Process small family donations to charities.
• Coordinate with Finance to process and track grant payments.
• Monitor and follow up on grant reports and timeliness.
• Support grantees and liaise with family members and trustees.
• Organise Trustee and Committee meetings including logistics and minutes.
• Maintain Salesforce records and ensure GDPR compliance.
• Generate regular internal reports and ensure data integrity.

Skills

Administration experience

Organisation

Communication skills

Numerical skills

Outlook

Excel

PowerPoint

CRM systems

Independent working

Website updates

Education

GCSEs in Maths and English

Tools

Outlook

Excel

PowerPoint

CRM systems

Job description

Wates Foundation is seeking a proactive Grants Administrator on a 21-hour-per-week basis with a flexible mix of remote and Leatherhead-based work, plus occasional Drummond Street office presence. Start date: November 2026.

You will support grant-making processes and CRM systems, ensuring smooth operation of the grant lifecycle. This role involves close collaboration with the Grants Manager, Finance team, Trustees and grantees, handling reporting, payments and meetings with meticulous attention