GP Receptionist

Pilgrims Way Surgery; Dartford; On-site; GBP 12,000 - 16,000; Part time

Job summary

Pilgrims Way Surgery is seeking a part-time Receptionist to join a busy, friendly team. You will be the first point of contact for patients and visitors, delivering high-standard customer service and providing administrative support.

The role involves handling appointments, processing requests, and supporting staff with clerical tasks. Flexibility for shifts is essential, with set days and potential short-notice additional shifts.

Qualifications

• Experience in reception or customer service.
• Good communication and organisational skills.
• Ability to handle calls and visitors professionally.

Responsibilities

• Open/close Practice premises and manage opening procedures.
• Operate appointment system and assist with scheduling.
• Process patient requests, visits, and telephone consultations.
• Handle emails, filing, and photocopying.
• Assist clinical staff with clerical tasks as required.

Skills

Customer service

Communication

Administrative tasks

Job description

We are seeking a Part-time, permanent Receptionist to join our busy and well-organised, friendly team. The role involves acting as the first point of contact for patients and visitors, delivering a high standard of customer service as well as administrative support. This position offers the following post: Post 1 = Monday - 7.30am - 6.30pm Tuesday - 7.30pm - 6.30pm Friday - 12.00pm -6.30pm Please note that flexibility is essential, as there will be occasions when additional shifts are required at short notice.

Duties

• Opening or closing of Practice premises
• Maintaining, monitoring and operating the Practice appointments system
• Processing personal and telephone requests for appointments, visits and telephone consultations and ensuring callers are signposted to the appropriate Healthcare Professional or service
• Using digital tools to manage and process patient requests
• Processing and distributing incoming (and outgoing) email
• Filing and retrieving paperwork
• Processing repeat prescriptions
• Initiating contact with and responding to requests from patients, other team members and associated Healthcare Agencies and providers
• Providing clerical assistance to Practice staff as required from time to time, including word/data processing, filing, photocopying and scanning

The purpose of the role is to:

• Offer general assistance to the Practice Team with a positive and friendly image to patients and other visitors, either in person or via the telephone
• Receive, assist and signpost patients to the appropriate service or Healthcare Professional
• Administrative duties to help with the smooth and efficient running of the Practice including clerical support to clinical staff and other members of the Practice Team

Confidentiality

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other Healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other Healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Equality and diversity:

• Acting in a way that incorporates the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
• Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/professional development:

• Participation in an annual individual annual appraisals, taking responsibility for maintaining a record of own personal and/or professional development and mandatory training
• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Communication:

• Communicate effective with other team members
• Communicate effective with patients and carers
• Recognize peoples needs for alternative methods of communication and respond accordingly

Contribution to the implementation of services:

• Apply practice policies, standards and guidance
• Discuss with other members of the team how the policies, standards and guidelines will affect own work
• Participate in audit where appropriate